Reporting on Existing Positions

Objective

After completing this lesson, you will be able to execute a report on existing positions

Evaluation Paths and Reports

The Overview Evaluation Path O-S-P

Image illustrating a hierarchy with Org Unit O1 at the top, leading to positions S1, S2, Sx. Each position connects to people P1, P2, ..., Px. Evaluation steps for identifying people are shown.

Evaluation paths are the foundation for organizational management reports. Evaluations in organizational management require a start object and an evaluation path. The evaluation path determines which relationships the system uses to reach a different object.

Let's consider the following example and requirement:

"Show me all the people assigned to Department O1." To detect this, follow these steps:

  1. Start with the organizational unit O1 object.
  2. Go through the structure along the evaluation path O-S-P, which means starting at the organizational unit (O), then collecting all positions (S) and their people (P).
  3. The result of the evaluation path is the collection of all target objects such as P2 and P2 to Px.

Evaluation Paths and Reports

Diagram representing evaluation paths and reporting paths, as described in the following text.

Many evaluation paths are standard delivered. If you cannot find a suitable evaluation path in the standard system, you can create your own evaluation paths in customizing.

The figure shows three evaluation methods that are included in the SAP standard delivery:

  1. O-S-P: The aim is to collect all persons along the path O (organizational unit) and S (position).
  2. O-O_DOWN: The aim is to collect all organizational units along the path O (organizational unit).
  3. PLSTE: The aim is to collect all positions along the path O (organizational unit).

Reporting

The relationships between organizational units form the organizational plan. You create a reporting structure by relation positions with one other.

Organizational plans and reporting structures represent only a fraction of the reporting functionality that is available in organizational management.

Organizational management reporting options are organized according to different object types. To navigate in the SAP Easy Access screen, choose Human Resources→Organizational Management→Info System. Open the folders for the various objects to view the available reports.

Integration: Organizational Management and Personnel Administration

Integration of Organizational Management and Personnel Administration, with elements like Company Code, Org Unit, and Infotype 1, illustrating the integration of employee and position details.

If personnel administration and organization management are integrated, you can enter the position in the Actions infotype (0000). This infotype must be maintained first. You cannot overwrite the fields job, organizational unit, or cost center. They specify the relationships to the position.

Default values can be supplied for the company code, personnel area, personnel subarea, employee group, and employee subgroup fields.

Execute an Organizational Structure Report

Business Example

The manager of the accounting department requests a report listing organizational units and positions. As the organizational management specialist, you are responsible for the generation of various reports and you provide the requested report to the manager.

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Learning

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