Configuring Financial Planning by Integration

In addition to manually entering financial data (for forecasting purposes or within strategic planning in the financial planning of PPM), you can also integrate data from linked FI/CO systems in the financial planning of portfolio items.

You can use your own implementation of BAdI/RPM/FIN_CAP_PLAN for this purpose (the relevant view must then provide the process other). Alternatively, you can use the FI/CO integration of PPM (the view must contain integration as a process).

The logic for managing accounting data differs in FI/CO systems and in PPM. Therefore, you must also make an appropriate mapping of the accounting data from the FI/CO and the financial data in PPM. In the Customizing activity Define Financial Planning Settings, you define which data from linked FI/CO systems are to be used to fill views with the integration process.

You assign cost elements to the relevant combinations of financial views, financial categories, and financial groups depending on the relevant FI/CO system. If necessary, a cost element is determined by the value type (under which the accounting data is saved in PPM), the controlling area, a cost element interval, and the CO version.

In PPM the following value types are available:

• Planned costs
• Actual costs
• Commitment
• Budgets
• Actual time
• Planned time
• Revenue actual
• Revenue planned

As an alternative to the mapping of cost elements, you can map cost center and activity types to views, categories, and groups.

Capacity planning for a portfolio item can be used as the basis for calculating financial planning data. This does not result in additional work for end users. However, in the configuration of PPM, you must establish an assignment between a financial view (including category and group) and a capacity view (including category and group). A rate is determined from the cost/revenue rate from Project Management, which must also be assigned. You define the corresponding entries in the Customizing activity Define Financial Planning Settings. There, maintain the entry Map Fin./Capacity Entities to Project Management Rate.

The integration of Project Management projects offers another option for determining financial data based on already maintained data. It enables you to derive the financial data of an item from the role demands or the resources assigned to the roles. The corresponding rate is derived from the cost/revenue rate of that role. The prerequisite is that there is a portfolio project with project roles that is associated with the item.

The link to the respective financial view (including category and group) takes place using the Function field of the respective project role. Valid entries for the Function field are required to be prepared in the configuration of PPM.