Managing the Portfolio Definition

You must define a suitable portfolio type in Customizing for SAP Portfolio and Project Management in S/4HANA (PPM), before you can create a portfolio.

To define a portfolio type in Customizing for PPM, you first assign a key and a description. Depending on the portfolio type, you can then configure fields of portfolio buckets, items, and so on. You can define which fields are displayed, hidden, ready for input, or mandatory. If necessary, you can also specify whether a field must be filled before saving, depending on item types and decision points.

For the definition of a portfolio type, you also define which status for reviews and what-if scenarios are available, and in which sequence it should be run.

In addition, you define which categories, views, and diagrams for financial and capacity planning are possible within a portfolio for a specific portfolio type.

An item or initiative type can be restricted depending on the portfolio type.

Portfolios are the highest structure object of Portfolio Management in PPM. Portfolio buckets, portfolio items, and initiatives along with collections and reviews always belong to a portfolio. The PPM administrator creates portfolios. To create a portfolio you first create a portfolio type that you must then select. The term standard portfolio is also used in context with portfolio definitions. This is in contrast to classification hierarchies, which are additional views on portfolio items of a standard portfolio.

You must assign a name and an external identification to the portfolio, and set a status, before you can save a portfolio. You can also create a descriptive text. When a portfolio is created, the user who created it is automatically listed as the user with administration authorizations on the Miscellaneous tab page. You can also assign additional users and authorizations. The authorizations that you assign at the level of portfolio definition are automatically passed on to all subordinate structure objects of PPM in the portfolio. However, they can be changed at each level of the portfolio structure.

After you save the portfolio, the system automatically adds the date of portfolio creation, the date of the last change, the user who last changed the portfolio, and the general information of the portfolio.

Portfolios and their general information (with the exception of the description) are listed in a tabular manner in the portfolio dashboard. You can use filters in the portfolio dashboard to selectively restrict the list of portfolios displayed. You can also use the portfolio dashboard to create new portfolios, change, or delete existing portfolios, if necessary.

A portfolio master language is selected from the Customizing text languages for PPM. You can choose a language from all the available languages in the SAP system.

Language handling has the following features:

• You use Customizing to specify text languages.

• You must set one language as default.

• The default language is the text language when the logon language of the user is not available in Customizing.

• When only one language is in the customizing table, portfolios become language independent and the functionality of the master language is hidden.

You must select the master language during portfolio creation and it is valid for the language dependent fields and long texts.

Language Handling in Portfolio Objects

When you create a new object in a portfolio, the system automatically sets the text language in the following ways:

• The master language of the portfolio.

• The logon language, if no master language is defined.

• The default language, if the logon language is not a defined text language.

After you create a new item, you can select the text language for text maintenance.

You can select the text language in the identification area of the portfolio object to read or write the language dependent texts. However, the language selection only shows the configured text language.

In the portfolio object you can select another text language. Language dependent texts are initially blank, except when copied by the maintenance program. Text fields corresponding to IDs are shown in case they are not maintained in the selected text language. In the portfolio object, you can use the master language button for translation support or to retrieve information if the selected language is not maintained.