Configuring Data Selection and Issue

Unlike in Compliance Management and Customs Management, there is no document replication for Intrastat in SAP GTS. The relevant data extracted from the feeder system are instead stored on the database in SAP GTS. The system automatically retrieves these data for the Intrastat declaration.

The SAP ECC feeder system uses the following programs to extract document data for the transfer to SAP GTS for Intrastat declarations. These programs collect the relevant data from purchasing documents and billing documents respectively:

• Intrastat: Transfer Documents for Receipts (transaction code /SAPSLL/IS_MM)

• Intrastat: Transfer Documents for MM Returns and MM Credit Memos (transaction code /SAPSLL/IS_MM_RET)

• Intrastat: Transfer Documents for Dispatches (transaction code /SAPSLL/IS_SD)

• Intrastat: Transfer Documents for Intercompany Billing (SD) (transaction code /SAPSLL/IS_SD_IB)

In an SAP S/4HANA feeder system, there are only two selection programs:

• Intrastat: Transfer Receipts and Returns to Supplier To SAP GTS (transaction code /SAPSLL/IS_MM)

• Intrastat: Transfer Dispatches and Customer Returns to SAP GTS (transaction code /SAPSLL/IS_SD)

All selection programs are intended for background processing.

The decision on the selection logic is always country-specific. To set up data selection in the Customizing for SAP ECC, choose Sales and Distribution→Foreign Trade/Customs→Periodic Declarations→Control Data→Data Selection Control→Data Selection Control. Make new entries for each relevant Member State and the direction of the goods movement. In Customizing for SAP S/4HANA, choose Governance, Risk and Compliance→International Trade→Intrastat→Data Selection→Define Data Selection Control for Sales and →Define Data Selection Control for Purchasing respectively.

In both SAP ECC and SAP S/4HANA, you can exclude sales document item categories from data selection for Intrastat declarations, for example third-party items (item category TAS). To do so in SAP ECC, you first have to define an exclusion indicator in Customizing. You then assign this indicator to all relevant item categories (Sales and Distribution→Foreign Trade/Customs→Periodic Declarations→Control Data→Inclusion and Exclusion Indicators→Define Exclusion/Inclusion Indicators and →Assign to Item Categories for SD Sales Orders or →Assign to Item Categories for SD Deliveries).

In SAP S/4HANA, you just enter the relevant item categories in the Exclusion of Sales Document Item Category view (Governance, Risk and Compliance→International Trade→Intrastat→Data Selection→Define Exclusion of Sales Document Item Categories). You can exclude item categories for services in the Define Sales Document Item Categories for Services view (Governance, Risk and Compliance→International Trade→Intrastat→Data Selection→Define Sales Document Item Category for Services).

Numbering schemes represent nomenclatures for different purposes in international trade. Together with numbering scheme contents, they serve as frameworks for the manual maintenance or the upload of different types of codes, and for the assignment of these codes to products (classification).

In Intrastat declarations, you have to specify the goods received from or dispatched to another Member State using the appropriate CN codes. If your company uses SAP GTS for submitting export declarations or transit declaration to customs offices in the EU, the CN has already been mapped for Customs Management in the form of the numbering scheme EUSTA and the numbering scheme content EUSTA_CT (or customer-specific copies).

In delivery Customizing for SAP GTS, you can find the legal regulation ENSEU (Numbering System - European Union) provided for Intrastat declarations (SAP Global Trade Services, edition for SAP HANA→General Settings→Legal Regulations→Define Legal Regulation). This legal regulation is already activated for most of the Member States (SAP Global Trade Services, edition for SAP HANA→General Settings→Legal Regulations→Activate Legal Regulations at Country/Region Group Level and SAP Global Trade Services, edition for SAP HANA→Intrastat→Activate Legal Regulations).

The numbering scheme EUSTA is assigned to the legal regulation ENSEU, so that the classification carried out for customs processing can also be used for Intrastat declarations and vice versa (SAP Global Trade Services, edition for SAP HANA→General Settings→Numbering Schemes→Assign Numbering Schemes to Legal Regulations, Assign Scheme for Commodity Codes folder).

In SAP GTS, most of the codes to be used in Intrastat declarations are predefined in the delivery Customizing. However, you should check these codes regularly and update them, if necessary ( SAP Global Trade Services, edition for SAP HANA→Intrastat→Basic Data). Some of the codes are identical in all Member States. Others are specific to individual Member States.

The country codes predefined in delivery Customizing for SAP GTS are required for indicating the reporting country, the respective partner countries of departure or destination, and the country of origin. The codes to be used in Intrastat declarations may differ from the ISO 3166 country codes defined in database table T005 (Countries).

Something similar applies to the region codes stored in database table T005S (Taxes: Region (Province) Key). If the region codes to be used in Intrastat declarations differ from the region codes defined in database table T005S, a conversion is required. The delivery Customizing for SAP GTS therefore provides the necessary code assignments in the Define Exceptions for Conversion of Regions view (SAP Global Trade Services, edition for SAP HANA→Intrastat→Basic Data→Regions→Define Exceptions for Conversion of Regions).