The first task of document splitting is to enrich all lines with the relevant splitting characteristic for which a balance sheet is required. Even in a simpler scenario where only a single account assignment is in the expense lines, document splitting functionality would transfer the characteristic (for example, segment) onto the lines for liability and tax.
Operative Process
The operative process of document entry must not be changed by the online check.
The figure shows a vendor invoice for entering in the system.
In the example, a tax rate of 10% is used.
The user wants to enter the vendor only once.
Later, of course, when segment financial statements are required (for segment 1000_B, for example), the payables (in the general ledger) should report the corresponding share (= 2.200 EUR).
When a vendor line item list is called (in the FI-AP subledger), there should still be only one open item for the invoice shown in the figure.
Therefore, document splitting is only relevant for the general ledger; it does not need to be visible from within the subledgers.
Document Splitting – Active Split
The entities defined as splitting or balancing characteristics are inherited in non-account-assigned posting lines. The figure shows the balance of the selected characteristics as zero.
The figure also shows the vendor and tax lines in the general ledger view. The vendor and tax lines are split in accordance with the expense lines specified in items two and three. These lines are posted on expense account 61003000 with different cost center assignment.
Document Splitting – Follow-Up Process
Now that the vendor invoice is paid (with 3% cash discount), take the following into consideration:
The selected document splitting characteristics now have to be inherited to the posting lines of the payment document as well.
The payment document is split according to the splitting rules of the original expense posting/vendor invoice.
In the line item display, the payment document and the original invoice document appear as cleared items, as in prior releases.