Transferring Budget - Supplementing Budget - Returning Budget

Objective

After completing this lesson, you will be able to transfer, supplement, and return budget

Showing Budget Transfer, Budget Supplement and Budget Return

Illustrates budget management process with creating, supplementing, and saving adjustments. Highlights cost center financial updates in company code currency context.

With the app Manage Cost Center Budgets you can transfer cost center budgets between cost centers, carry out a budget supplement and a budget return.

The preceding figure gives an example for a Budget Supplement.

Note

The same account number that was loaded when the budget was imported must be used to transfer the budget.

Prerequisite:

  • Budgets can only be transferred between cost centers if the cost centers are assigned to the same company code.
  • You can only transfer budgets from one cost center to another cost center if cost center data is available.

The following budget transfer options exist:

  • From one cost center to another cost center
  • From one cost center to several cost centers
  • From several cost centers to one cost center
  • From several cost centers to several cost centers.

Before budgets can be transferred, returned or supplemented, cost center data must be available.

To create cost center data:

  • Create a cost center with the Manage Cost Centers app.
  • If you create a cost center budget with Import Financial Plan Data.

The budget availability control can be used to ensure that cost center budgets are not exceeded when budget transfers are made.

If the budget availability control is activated, no budget amount that is higher than the available budget can be transferred.

Illustrates the process of transferring and updating budget amounts between cost centers, emphasizing changes before and after the budget transfer action.

The preceding figure gives an example for a Budget Transfer.

Demonstrates budget return process showing cost center changes after saving, illustrating availability update from a full budget balance to zero.

The preceding figure gives an example for a Budget Return.

Company budget overview showing allocations, costs, and remaining balance. Displays transfers and supplements, emphasizing financial planning and management efficiency.

The Cost Center Budget Report app again provides information about the new budget, commitments, actual costs and the available budget.

Budget Supplement, Budget Transfer and Budget Return

Steps

  1. Use the exercise as a demonstration.

Budget Supplement, Budget Transfer and Budget Return

ExerciseStart Exercise

Summary

  • Transfer budgets between cost centers using the Manage Cost Center Budgets app, ensuring same company code assignment.
  • Supplement budgets by adding funds to cost centers, following the budget availability control guidelines.
  • Return unused budget amounts to the original cost center, maintaining accurate financial records.
  • Ensure cost center data is available before performing budget transfers, supplements, or returns.
  • Utilize the Cost Center Budget Report app to track new budgets, commitments, actual costs, and available budget.

Learning

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