Posting Goods Receipts Based on the Core Inventory Management (BMC) Scenario

Objective

After completing this lesson, you will be able to post various types of goods receipt and verify the resulting inventory updates.

Goods Receipts with Reference

In the following dialogue, consultant Julia and inventory manager Finn introduce the concept of planned goods receipts, also referred to as goods receipts with reference.

Use the Post Goods Receipt for Purchasing Document App

This app allows you to post a goods receipt with reference to a purchasing document. It is easy to use, but only allows you to reference one purchase order.

Start the demo to learn how to post a planned goods receipt using the Post Goods Receipt for Purchasing Document app.

Use the Post Goods Receipt for Production Order App

With the Post Goods Receipt for Production Order app, you can enter a goods receipt from production with reference to a production order. This app only allows you to reference one production order.

The handling of this app is comparable to the handling of the Post Goods Receipt for Purchasing Document app.

Use the Post Goods Movement App

With the Post Goods Movement app, you can post all types of goods movements and refer to several documents successively.

This picture shows the Post Goods Movement app. The main screen areas are described below.

As illustrated in the preceding figure, the application interface is divided into the following main screen areas:

  1. Header Data
  2. Item Overview
  3. Item Details
  4. Overview Tree

In both the header and item detail sections, information is organized across individual tab pages for better clarity and navigation.

Header Data

The Header Data section contains information that applies to the entire material document, including:

  • Document date and posting date
  • Document header text
  • Name of the person who created the document
  • Entry date

From this section, you can also navigate to the associated accounting document.

Item Overview and Item Details

The Item Overview displays a list of all document items. Each item includes key details such as:

  • Plant and storage location
  • Movement type
  • Reference document
  • Account assignment

Clicking on an item number in the overview opens the Item Details section, which provides more in-depth information about the selected item.

Note

Once the item details are open, any changes to the item must be made in the Item Details section. Changes cannot be made from the Item Overview..

Overview Tree

The Overview Tree displays the last 10 documents you interacted with, including:

  • Purchase orders
  • Orders
  • Reservations
  • Material documents
  • Held data

These entries are automatically added based on your recent activities, such as posting goods movements or creating material documents. This feature ensures you always have quick access to your most recent actions.

Start the demo below to learn how to post a planned goods receipt using the Post Goods Movement app.

Goods Receipts Without Reference

In the following dialogue, consultant Julia and inventory manager Finn recap and clarify some key points, and introduce the concept of unplanned goods receipts - also referred to as goods receipts without reference.

Use the Post Goods Movement App

Watch the interactive demo to learn how to post an unplanned goods receipt using the Post Goods Movement app.

The Post Goods Movement app allows you to post all types of unplanned goods receipts.

In addition to the Post Goods Movement app, the following apps are also available for dedicated business scenarios:

  • To post an initial stock entry, use the Manage Stock app.
  • To post a goods receipt without a purchasing document, use the Post Goods Receipt without Reference app.

Use the Manage Stock App

The Manage Stock app allows you to post an initial stock entry.

Watch the interactive demo to learn how to post an initial stock entry using the Manage Stock app.

Note

When using this app for a stock entry posting, you cannot enter a value for the quantity to be entered (for example, from a legacy system). The goods receipt is valuated with the valuation price of the material from the material master. However, if you want to enter an amount, you must use the Post Goods Movement app (External Amount in Local Currency field in the item details on the Quantity tab page).

Use the Post Goods Receipt Without Reference App

The Post Goods Receipt without Reference app allows you to post a goods receipt without a purchasing document.

Watch the interactive demo to learn how to post an unplanned goods receipt using the Post Goods Receipt without Reference app.