Managing Safety Data Sheets for Products

Placing chemical products on the market requires an efficient system support for handling mandatory documentation as defined by regulators. This process covers the main process steps for the maintenance of final safety data sheets as documents for products in the required languages for geographically defined jurisdictions.

With this process, safety data sheets can be managed and linked to products using the general product compliance purpose concept. Applicable safety data sheet documents can be assigned to products and released. The compliance status of affected products can be tracked. Safety data sheets can be transmitted by the system to customers.

• Flag products as relevant for compliance

• Determine and assign markets to your products

• Derive relevant compliance purposes from the assigned markets for your products

• Use dedicated compliance requirements to manage, version, and store safety data sheets

• Assess product requirements for safety data sheets in specific countries and language variants and maintain the status and documents

• Mitigate compliance risks with up-to-date information integrated into the value chain

• Inform product steward specialists about new markets

• Integrate the safety data sheet requirements and management into the general product compliance management processes, providing an integrated view on the status

• Integrate the safety data sheet processes of a product with your logistic processes

In the previous scenario, a sales order and a material delivery without reference to a sales order were carried out. In both scenarios, it was determined at the end that the safety data sheet was missing. This is now created and assigned to a new product.

As a first task Otto, Product Stewardship Specialist for Product Compliance, has to create a compliance purpose that includes the SDS compliance requirement.

As a second task Otto has to check country specific regulations. As the SDS classification is visible, nothing is to do.

Master Data Specialist Jasmine has to create a compliant relevant product. In a later task this product is used inside an unpackaged Product as releated products in product master together with the SDS compliance requirement.

Product Stewardship Specialist Otto creates an unpackaged product and assigns the related product. At least he also assigns the SDS compliance purpose.

After the SDS sheet was added to the unpackaged product, additional tasks have to be executed. First Otto enters the inhouse contact person for safety data sheet. This could be only one person for the complete company or multiple persons responsible for different sales organizations or countries.

At the end of this process Otto tests the manual shipment of the SDS and sends it manually to an E-Mail address.

After completing this lesson, you are able to:

• understand the necessary process
• create Compliance data
• create an unpackaged Product and assign a Safety Data Sheet