Managing Safety Data Sheets in the Value Chain

Objective

After completing this lesson, you will be able to maintain Safety Data Sheets in the Value Chain.

Safety Data Sheets in the Value Chain

Safety Data Sheets: Overview

Products flagged as relevant for compliance must have a completed safety data sheet assessment by the product steward.

A missing assessment results in a country-specific automatic block of sales order fulfillment that can be resolved by the product steward, typically by assigning a relevant safety data sheet to the products.

Safety data sheet management starts when a sales order is created and a missing assessment is discovered. The status is changed to blocked, a request is forwarded, and a relevant safety data sheet is added and the sales process can continue. The following video introduces the users and roles involved in this process.

Applicable Process Steps

To sum up the steps you saw in that video, here are the general process steps listed:

Internal Sales Representative: Creates a Sales Order
Product Steward Specialist: Process request from logistics and starts assessment
Shipping Specialist: Creates outbound delivery
Product Steward Specialist: Process request from logistics and starts assessment

Benefits

The benefits of the Safety Data sheets are:

Mitigate compliance risks with up-to-date information integrated into the value chain
Inform product steward specialists about new markets
Integrate the safety data sheet requirements and management into the general product compliance management processes, providing an integrated view on the status
Integrate the safety data sheet processes of a product with your logistic processes
Integrate the product stewardship department via a release cycle into sales and distribution processes

Note

This process flow is covered in Scope Item: 3VQ- Safety Data Sheets in the Value Chain.

How to work with Safety Data Sheets in the Value Chain

Introduction to Safety Data Sheets in the Value Chain

This process covers the main process steps for maintaining safety data sheets for products during sales processes.

Task 1: Create Product Data

In this first task Master Data Specialist Jasmine creates a compliant relevant product. This product is later used in a sales order scenario and inside an outbound delivery without order reference.

Task 2: Post Goods Movement

Warehouse Clerk Jim is asked to create stock for this material.

Task 3: Create an unpackaged product

Product Stewardship Specialist for Product Compliance Otto gets the request, to create an unpackaged product which is marked as "Safety Data Sheet Required". Later a compliance view is also added.

Task 4: Create a Sales Order for a Product without prepared Safety Data Sheets

Internal Sales Representative Kate creates a sales order for a finished good. The system carries out a dangerous goods check to verify if the transport is allowed. The result of the dangerous goods check is positive.

Task 5: Process Product Compliance Request

The Product Stewardship Specialist - Product Compliance Otto receives the compliance request. He processes the request to create a compliance view for the product. The unpackaged product, created in prior task, is added.

Task 6: Create an Outbound Delivery for a non compliant Product

In this second scenario Shipping Specialist Tom creates an outbound delivery without an order reference for the product created in prior exercise. At the end the product compliance check was not successful and a compliance request was initiated.

Task 7: Process requests for a Safety Data Sheet

Otto receives the compliance request. Based on the information in the request he decides if a base Safety Data Sheet is needed.

Note

The safety data sheet assessment is described in the next lesson.

Summary

After completing this lesson, you are able to:

work with Safety Data Sheets in the Value Chain
understand the necessary process
create a Sales Order for a Finished Product and perform a Safety Data check

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