Managing LLF Options in new Concur Travel

In the Wizard Options section of the Travel Configuration page, you will find several LLF settings. The LLF settings control how the system determines a reasonable lowest airfare to use as the benchmark for policy compliance during the booking flow. They don’t force a traveler to choose that fare, but they define which options are considered logical and set the baseline the tool uses to flag, message, or require justification when a traveler selects something more expensive.

This lesson will cover the following LLF settings:

• Enforce LLF based on
• Number of LLF definitions per rule class
• Find closest LLF flight and capture details
• Constrain rule violation fare list to LLF window
• Use the domestic and international Default Search Windows for the Travel Policy Time Windows
• Use domestic default search window for intra-region flights

The Enforce LLF based on field includes three options:

• search window
• user's chosen fare
• hybrid

Field	Description
Show additional LLF screen if	Choose an option from the drop-down menu to determine when the additional LLF screen will appear. The following options are available: The user's chosen fare is out of policy (even if the user chose the LLF) The user's fare is more expensive than the LLF There are any cheaper fares within the LLF time window, even if the user chose the LLF
The LLF screen displays the user’s chosen fare and	Choose an option from the drop-down menu to determine what the LLF screen display will include in addition to the fare. The following options are available: The LLF option(s) All in-policy flights in the time window All cheaper in-policy fares within the time window Note When using this setting, companies should not use the "Hide Results" rule action on Lowest Logical Fare (LLF) rules.

The Number of LLF definitions per rule class field allows you to control how many definitions you can create in the Please define your Lowest Logical Fare (LLF) section of Company Admin.

Enabling this will control which LLF options are shown to travelers and approvers when a rule is violated. When enabled and a travel rule is broken, the violation pop-up will show only flights within the company time window (as defined in Travel Configuration); flights that are price-compliant but outside the time window will not be displayed.

When enabled, each flight in the entire fare is logged and will be nested inside the LLF data points on the Finisher Editor tree.

For Companies who have enabled one-way faring and who enable the setting, Find closest LLF flight and capture details, Concur Travel will combine inbound and outbound LLF with total price and full itinerary information.

When defining the Travel Policy search windows for LLF, the Air Search Options default search windows can be used for domestic, international, and intra-region flight searches:

If you disable the Travel Policy Time Window checkboxes, it will reveal the custom Travel Policy Time Window fields for Domestic and International searches as depicted in the following graphic.

You can also enable the Use domestic default search window for intra-region flights setting. Enabling this will cause intra-region itineraries to default to the domestic time window. For example, London to Frankfurt will become domestic, rather than international.

• The Enforce LLF based on setting determines how LLF is calculated, offering options based on the search window, user's chosen fare, or a hybrid approach.
• The Number of LLF definitions per rule class setting controls the number of LLF definitions that can be created based on distance traveled.
• The Constrain rule violation fare list to LLF window setting restricts the display of LLF options in violation pop-ups to flights within the company time window.
• The Find closest LLF flight and capture details setting logs flight details which can then be captured in the PNR using the Finishing Template Editor and combines inbound and outbound LLF data for companies with one-way faring enabled.