Business Purpose
In the sourcing process, you may require document approval at certain process steps. For example, you may require that a sourcing project be approved before publishing it. To enable this, it is mandatory to activate flexible workflow in SAP Ariba Direct Materials Sourcing. Once the flexible workflow is activated, automatic approval is enabled in all processes.
If you wish to have manual approval steps and specific conditions and recipients, they can be enabled in specific SAP Fiori applications after flexible workflow setup is activated.
Technical Explanation
In SPRO Customizing, activate the following workflow scenarios:
- WS01800160 (Workflow for Sourcing Project)
- WS02000090 (Workflow for Sourcing Supplier List)
- WS01800213 (Workflow for Awarding Scenario)
- WS00800346 (Workflow for Central Purchase Contract)
In the Maintain Task Names and Decision Options section, add a Step ID and the description of the step.
Once this is in place, you can assign a decision key to every step (Positive or Negative). This setup will enable you to use different workflows during the project. Please be aware that this is just the technical activation of workflow. Setup of workflow logic and workflow recipients happens in the respective SAP Fiori apps.