Moving Goods with the Post Goods Movement App

The Post Goods Movement app is a SAP GUI for HTML transaction. The app is part of the Business Roles Warehouse Clerk (SAP_BR_WAREHOUSE_CLERK) and Inventory Manager (SAP_BR_INVENTORY_MANAGER), for example.

With this app, you can record all types of goods movements. This includes, for example: Goods receipts and goods issues with and without reference, but also transfer postings. In addition, you can use the app to display, change and cancel material documents.

As you can see in the preceding figure, the app can be divided into the following screen areas:

• Header data
• Item overview
• Item details
• Overview tree

In the header and detail data screen areas, the information is grouped on individual tab pages.

Header data

The header data contains information that refers to the complete material document, such as the document and posting date, the document header text, the person who created it, and the entry date. You can branch from the header data to the accounting document.

Item overview and item details

The document items are listed in the item overview. If you click the number of an item in the overview, the system opens the detail data for this item. In both the item overview and the item details, you will find, for example, details such as plant and storage location and the movement type, but also information about the reference document or account assignment.

Caution

If you have opened the detail data for an item, changes to this item can only be made in the detailed data, but not in the item overview..

Overview tree

The overview tree displays your last 10 documents for purchase orders, orders, reservations, material documents, and held data. The system inserts these documents automatically into the overview tree. These documents are documents you referred to when posting a goods movement, as well as the material documents that were created.

You therefore always have an overview of the activities you last executed.

Hint

From the document overview, you can only select material documents for display.

You can open and close the individual screen areas, except the item overview. You can show and hide the overview tree using Show/Hide Overview. For the header, choose Open/Close Header Data, and for the item details, choose Open/Close Detail Data. You can also open the item details by clicking the item number in the item overview.

Navigation in Post Goods Movement App

The preceding figure shows some important fields and functions of the app.

List box Transaction

In this list box, you select the business transaction that you want to process. You can choose between the following transactions:

• Goods receipt
• Return delivery
• Subsequent delivery
• Subsequent adjustment
• Release GR blocked stock
• Goods issue
• Transfer posting
• Remove from storage
• Place in storage
• Cancel
• Display
• Change

List box Reference document

In this list field, you specify the reference document to which you want to refer. You can choose from the following reference documents:

• Inbound delivery
• Order
• Outbound delivery
• Purchase order
• Delivery note
• Material document
• Reservation
• Others (without reference)
• Transport
• Transport ID code

The entries available for selection in the Reference document list box depend on the Transaction selected.

Functions Find reference document and Last search result

Depending on the reference you have selected, you can search for reservations, purchasing documents, or material documents by choosing (Find Document).

When you call the search function, enter your search criteria in the dialog box. The search result is displayed in a separate screen area at the bottom of the screen. You can use the SAP List Viewer (ALV) functions in the results list to sort the documents according to different criteria. You can double-click a document in the search result to transfer it to the item overview for processing.

To close the window with the search results, choose (Close Search Result).

If you want to show the last search result again, choose (Display Last Search Result). When you exit the transaction, the search result is lost.

Default values for movement type and special stock indicator

You can use these fields to enter default values for the movement type and the special stock indicator. The system then proposes these values for all items. If you change the default values during an entry transaction, your change does not affect the items you have already entered. The new default values apply only to items that you enter after the change.

Function Restart

You do not have to leave the Post Goods Movement app to terminate processing. To start with a new transaction, choose Restart.

Function Check

When you process goods movements and enter data, the system does not issue any warning messages or error messages. If you want to know whether the system will issue any warning messages or error messages before you perform the actual posting, choose Check first. A dialog box then displays all warning messages and error messages. When you check a document for the first time, you see a new Status column in the item overview that displays the check result for each item with a traffic light symbol. When you click a traffic light symbol, the message log for the corresponding item appears.

If you save the document without performing a check and error messages appear, the system displays a dialog box with a message log that includes the warning messages and error messages. If no error messages occur during posting, the system does not display any warning messages that may have occurred.

You can use a Customizing setting to force the check before posting. This setting is transaction-specific for the combination of transaction and reference.

Direct Help

When you choose →Help, a separate screen area opens with information and user tips. This means that you can display the help documentation while working in the app. To hide the help again, choose Close.

To hold data, choose the Hold function in the Post Goods Movement app. After this, you have the following two options for calling up held data for further processing:

• Choose Menu→Goods Receipt→Held Data. Then select the held data that you want to continue processing and choose (Get Entry).

• Via the overview tree: The last 10 items of held data are displayed in the overview tree. Double-click to select the held data that you want to process further.

The system deletes the held data automatically when you continue processing the goods movement.

You can also use held data as a reference template for frequently recurring transactions. The system does not delete references when you call them up again. To make a reference template from held data, select the Reference checkbox. You can recognize a reference template in the overview tree by the Favorite (Star) symbol in front of the comment.

You can delete held data that you no longer require. To do this, choose Menu→Goods Receipt→Held Data, select the held data you want to delete, and choose (Delete Selected Entries).

If you want to delete data that is being held by other users, use the Manage Held Data - Inventory Management app.

You can also call the function for posting goods movements using the SAP GUI. On the Easy Accessscreen, choose Logistics→Materials Management→Inventory Management→Goods Movement→Goods Movement (transaction MIGO).

The functions and screen layout of the MIGO transaction are the same as those of the Post Goods Movement app. The basic navigation in the transaction also corresponds to the app navigation. However, there are small differences in the arrangement of the buttons and in the menu navigation.

This is how you find the Post, Cancel, Restart, Hold, and Check buttons at the top of the screen. The settings of the default values or the list of the held data can be accessed via the menu options in the menu bar above the entry screen.

Also a transaction corresponding to the Manage Held Data - Inventory Management app is available. You start this transaction MBPM from the Easy Access menu using the following menu path: Logistics→Materials Management→Inventory Management→Periodic Processing→Manage Held Data.

A document in printed form is often required for a physical goods movement. In inventory management, this document is known as a goods receipt/issue slip (GR or GI slip) and is used as follows:

• A shipping paper (GR or GI slip) for the warehouse

• An identification slip (pallet slip) for the material

• An issue slip during a GI

In addition to GR or GI slips, inventory management offers the option of printing material document information on labels.

The system processes GR or GI slips and labels in inventory management using message technology. Depending on the type, a message can be printed or sent to a recipient (for example, by mail). Goods receipt/issue slip and labels are usually printed.

In standard a distinction is made between the following types of goods receipt/issue slips:

• GR slip for external goods receipts (such as goods receipts for purchase order, or a return delivery)
• GR slip for internal goods receipts (such as goods receipts for production order)
• GI slip for goods issues and other goods movements

In addition, there are usually three different versions for GR or GI slips. Depending on the version you choose, the system performs one of the following actions:

• The system prints a separate slip for each item of the material document either with or without quality inspection text.
• The system prints a single slip with all the items of the material document.

When you enter a goods movement, you can decide whether the system should generate GR or GI slips, and if so, with which version.

In inventory management, a distinction is made between the following units of measure:

• Base unit of measure or stockkeeping unit
• Unit of entry
• Purchase order price unit

The stockkeeping unit is the unit in which the stock of a material is managed. You can enter goods movements in other units of measure, if these units of measure are defined in the material master record as alternative units of measure or as standard conversions (for example, grams into kilograms). If the unit of entry differs from the stock keeping unit, the system converts the quantity from the unit of entry into the stockkeeping unit.