Posting a GR with Automatic Generation of a PO

For automatic generation of a purchase order, certain prerequisites must be fulfilled in Customizing and the application.

• Automatic purchase order generation must be activated for the movement type.

  In Customizing for Materials Management underInventory Management and Physical Inventory→Goods Receipt→Create Purchase Order Automatically.

  Hint

  The automatic generation of a purchase order is only possible for movement types for which you can enter a goods receipts with reference to purchase order (101 and 161).

• A standard purchasing organization must be assigned to the plant for which the goods receipt is entered if there are multiple purchasing organizations for the plant.

  In Customizing for Enterprise Structure underAssignment→Materials Management→Assign standard purchasing organization to plant (OMKI).

• A default document type for the purchase order must be specified for the goods receipt.

  In Customizing for Materials Management underPurchasing→Define Default Values for Document Type a document type must be maintained for transaction MB01.

• The material delivered must be managed as a valuated material.
• A purchasing info record must exist for the vendor, the material, and the standard purchasing organization of the plant receiving the deliveries. The conditions of the purchasing info record must be valid, or a link to the last purchasing document must exist in the purchasing info record.

The automatic generation of a purchase order is only possible for a receipt in the warehouse, not for consumption. Similarly, you cannot use this function to post movements to GR blocked stock. To enter the goods receipt with automatic purchase order generation, use the SAP Fiori app Post Goods Movement, or the corresponding transaction MIGO.

Select 101 (or 161) as the movement type for the item and enter the material, quantity, plant, storage location, and vendor manually. The system determines the additional data required for automatic purchase order generation as follows:

• Purchasing organization: standard purchasing organization of the plant
• Purchasing group (purchasing group from the material master record
• Delivery date: posting date of the GR
• The price: price from purchasing info record