Document Status
You can see the difference between invoice documents by their invoice statuses.
The following statuses are relevant when parking and holding documents:
- Entered and held (if the invoice was held using the Create Supplier Invoice app or the MIRO transaction)
- Parked and held (if the invoice was held using transaction MIR7)
- Parked
- Parked and completed
- Parked and released
- Deleted
Hold Document
You use this option if you want to save the current state of the document. When you hold a document, only minimal checks take place (for example, for the existence of the company code, the supplier, and the currency). A Materials Management (MM) invoice document with the status Hold is created, but no information is yet transferred to Financial Accounting (FI) and there is no update in the purchase order history.
Document Parking and Saving as Complete
When you park an invoice or save it as complete, a MM invoice document with the status Parked or Parked and completed is created. In addition, information is transferred to Financial Accounting (FI) and an FI document is created with the status Parked Document. Furthermore, parked invoices and saved as complete invoices are updated in the purchase order history.
If configured for the supplier, the system already checks for duplicate invoices.
The Save as Completed function differs from the Park function in the following ways:
The invoice must be postable. This means that the balance must be zero or must fall within the tolerance for small differences or the supplier-specific tolerances.
The account assignment data is checked and the purchase order commitment is reduced.
You can park invoices or save them as complete in the following transactions and apps:
Create Supplier Invoice app
Park Supplier Invoices app and Park Incoming Invoice (MIR7) transaction
Note: In the Create Supplier Invoice – Advanced app and the Enter Incoming Invoice (MIRO) transaction, you can branch directly to parking by choosing (Menu) → Edit → Switch to Document Parking.
You can change or add information to a parked or saved as complete document as often as you like. You can also delete these documents. The numbers of the deleted documents (both MM and FI) are not reassigned. After deletion, the document is retained in the database with the document header status Deleted so that you can see what number was assigned to the document. The line items are deleted from the database.
Report RFPUMS00 (Input Tax from Parked Documents) enables you to take into account parked and saved as complete documents for advance tax returns. On the Fiori Launchpad start the Input Tax from Parked Documents app or in the GUI, on the SAP Easy Access screen, choose Accounting → Financial Accounting → General Ledger → Reporting → Tax Reports → General → Input Tax from Parked Documents (S_ALR_87012362).
Processing of held and parked invoices
Various functions are available for processing held and parked invoices:
SAP Fiori App Supplier Invoices List:
With the Supplier Invoices List app, you can search for invoices and use the search result as a worklist. In addition to many other filter criteria, the Entry Type and the Status are available as filter criteria.
Depending on the status, you can, for example, do the following:
- Status Held/Parked/Parked as Complete:
You can navigate to the supplier invoice. You can choose the Edit function, and you can change the data and simulate, hold, or post the supplier invoice.
- Status Draft:
You can navigate to the supplier invoice. You can complete the detail data and simulate, hold, post, or discard the supplier invoice. Supplier invoices with the status Draft are sent out by suppliers using the Business Network.
- Status Draft (Personal):
Supplier invoices with the status Draft (Personal) are created whenever you start entering an invoice with the Create Supplier Invoice tile. In the supplier invoice list, the supplier invoices with status Draft (Personal) are only displayed for your user. The status Draft (Personal) allows you to open the invoice draft in several views at the same time.
- Status Posted or Blocked for Payment:
You can navigate to the supplier invoice. You can review the detail data and reverse or release the supplier invoice.
- Status Held/Parked/Parked as Complete:
Transaction Invoice Overview (MIR6):
You can use this transaction to select held, parked, and parked as complete documents for all users and call them up for further processing. To do this, you choose Held/Parked as the Entry Type and the corresponding Invoice Statuses(Held, Parked, Parked As Complete).
The Entry Type specifies the way in which an invoice was created in Logistics Invoice Verification. Other Entry Types are, for example: Background, Invoice Verified Online, EDI, or Business Network
Worklist in the transactions Enter Invoice (MIRO) and Park Invoice (MIR7) and the corresponding apps:
Via the worklist, you can call up your held, parked, and completely saved invoice documents for further processing. It is not possible to process documents belonging to other users via the worklist.
