Releasing, Deploying, Running, and Monitoring the Process

Objectives

After completing this lesson, you will be able to:

  • Release, deploy, run, and monitor your process
  • Monitor the new process

Releasing, Deploying, Running, and Monitoring the Process

After you have finished modeling your process with various forms, it is time to run it. Before you can run your process project, you have to first release and deploy it.

  • The first step is to "release" a process project which creates a snapshot of its current status and gives it a dedicated version number. If you are releasing your process project for the first time, the version number will be 1.0.0.
  • "Deploying" your process project can only be done after its release. The deployment makes it available for others to use. Please note that you cannot edit released or deployed process projects. If you need to make changes to an already released process project and deploy it, you will need to edit the process project and then re-release and re-deploy it.
  • "Running" the process will demonstrate that the workflow has been triggered and the approval process project has started. To do this, you have to open the process builder of the deployed version and choose the form to get to the URL which is opened from the web browser.

Now that your process project is running, we need to follow how well it is working. Monitoring business processes is key to successful automation. Using monitoring capabilities, you can proactively and consistently monitor process performance, identify any issues in the process project, and take necessary actions to ensure business process continuity.

Release, Deploy, and Run Your Process

Business Scenario

To run the process, you have to first release and then deploy the business process project.

Releasing a project creates a version or snapshot of the changes, and deploying the project makes it available in runtime to be consumed. You can only deploy a released version of the project, and at a given time, there can be multiple deployed versions of the same project.

Exercise Options

To start the exercise, choose Start Exercise in the figure below.

A pop-up opens. You have the following options:

  • Choosing Start: the simulation starts. Follow the simulation to learn how to release, deploy, and run your process.
  • Choosing Open PDF Document: a PDF opens. Based on the steps described in this document, you can perform the exercise in your own system landscape.
ExerciseStart Exercise

To learn more about how to release, deploy, and run the process, follow this tutorial.

Monitor the New Process and Access its Tasks

Business Scenario

SAP Build Process Automation provides different applications for monitoring and managing different process skills. The applications include Process and Workflow Instances, Automation Jobs, Acquired Events, and more. These applications are available under the Monitor tab.

To learn more about how to monitor the new process and access its tasks, follow this tutorial.

Task flow

In the task of this exercise, you will perform the following steps:

  1. Access process and workflow instances.
  2. Customize the view of the process instances.
  3. View details of a specific process instance.
  4. Check the inboxes.

Exercise Options

To start the exercise, choose Start Exercise in the figure below.

A pop-up opens. You have the following options:

  • Choosing Start: the simulation starts. Follow the simulation to learn how to monitor the new process and access its tasks.
  • Choosing Open PDF Document: a PDF opens. Based on the steps described in this document, you can perform the exercise in your own system landscape.
ExerciseStart Exercise

Steps

  1. Monitor the new process and access its tasks.

    1. From the main SAP Build page, choose Monitoring.

    2. Choose Process and Workflow Instances.

    3. Choose Order Processing.

    4. In the Order Processing pane, choose Close.

    5. In the Process and Workflow Instances pane, choose Close.

    6. In the Process and Workflow Instances pane, choose Adapt Filters (2).

    7. From the Adapt Filters dialog box, choose OK.

    8. To expand the Mar25, 2024 pane, choose the arrow.

    9. Choose Inbox.

    10. Choose Approve.

Result

You have now successfully monitored the new process and access its tasks.

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