Managing Corporate Discounts
Working with Travelfusion Credentials
Working with Non-GDS Hotels
Importing Travel Arrangers

Managing Car Discounts

Objective

After completing this lesson, you will be able to add, edit and delete a Car Discount in Concur Travel.

Add and Manage Car Discounts

Car discounts can be added company-wide or assigned to a specific travel configuration. Before adding a discount, make sure to select the appropriate GDS for company-wide discounts or the correct travel configuration for specific discounts.

Review the following steps to learn more about managing car discounts.

Steps

  1. On the Manage Corporate Discounts page, select Add car discount.

    Screenshot of the Car Vendors section showing no records found. At the top left, there is an Add car discount link highlighted in yellow. The table includes columns for Vendor, Org Unit, Discount Code, TripLink Discount Code, Rate Code, Search, Valid From, Valid Until, and Preference.

  2. Enter the information as appropriate.

    Review the following labeled graphic and corresponding information to learn more about the fields available on the Modify Travel Discounts page.

    Screenshot of the Modify Travel Discounts page for car discounts, with numbered highlights pointing to form fields: 1 is org unit selection, 2 is vendor dropdown, 3 is discount code, 4 is TripLink discount code, 5 is rate code, 6 is rate type selection, 7 is direct bill account number, 8 is billing reference, 9 is billing number, 10 is preference dropdown, and 11 is valid from/until dates.

    The following options are available on the Modify Travel Discounts page:

    SettingDescription / Action
    1. Apply this discount for the following org unit(s)Assign multiple discounts from the same vendor by OrgUnit
    • This setting must be enabled by SAP Concur
    • This setting is only visible when Module Management Property, Travel Discounts By Org Unit, is set to True – If required, contact Concur Support to have this setting enabled
    2. VendorSelect as appropriate from the dropdown
    3. Discount CodeEnter as appropriate
    4. TripLink Discount CodeEnter if applicable
    5. Rate CodeSet to BEST by default, if you entered a Discount Code, we recommend removing BEST

    Note

    The BEST rate code will override negotiated rates, if the BEST rate is lower.
    6. Search forSelect either All Rates or Corporate Rates Only
    • Corporate Rates Only will lead to a Corporate Rate label displayed for all rates retrieved related to the vendor
    • If no corporate rates are available for this option, no results are shown for the corresponding vendor
    7. Direct Bill Account Number (rare)Enter the direct billing number from the vendor if applicable
    8. Billing Reference (BR)If you have been provided by the Vendor a Billing Reference Number used for Company Billing, enter here
    9. Billing Number (BN)If you have been provided a Billing Number by the vendor, this can be entered here
    10. PreferenceSelect the level from the dropdown as appropriate
    11. Valid From/Valid UntilEnter if the discount is only valid for specific dates

  3. Select Save.

    Screenshot of the Modify Travel Discounts form for car discounts for org units. The form includes fields for org unit selection, vendor, discount codes, rate code, billing info, preference, and valid dates. The Save button at the bottom left is highlighted in yellow.

  4. For modifications, select the appropriate vendor from the Vendor column.

    Screenshot of the Car Vendors page showing a table of car discounts. The Vendor column and the Avis vendor name are highlighted in yellow. Other columns include Org Unit, Discount Code, TripLink Discount Code, Rate Code, Search, Valid From, Valid Until, and Preference.

  5. Make the necessary modifications and then select Save. To remove the discount, select Delete.

    Screenshot of the Modify Travel Discounts page for org unit-level car discount for HR. Fields include vendor (Avis), discount code, TripLink discount code, rate code, billing info, preference, and valid dates. The Save and Delete buttons in the lower left are highlighted in yellow.

Summary

  • Select the correct scope: company-wide via GDS or specific travel configuration
  • Add the car discount in Manage Corporate Discounts, enter required fields, then Save
  • Configure Vendor, Discount Code, rates, search, billing, Preference, validity, and org unit assignment (requires SAP Concur enablement)
  • Manage BEST Rate Code; remove when using Discount Code; BEST can override negotiated rates
  • Edit or delete discounts on the Modify Travel Discounts page
Learning

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