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Describing the user groups specific to SAP Ariba Supplier Lifecycle and Performance

Objectives

After completing this lesson, you will be able to:

Differentiate between user groups and project groups.
Describe the user groups specific to SAP Ariba Supplier Lifecycle and Performance.
Describe how personas are used to assign user groups.

User Groups and Project Groups

Groups control the access that your company’s users have within the SAP Ariba site. There are two types of groups:

User groups: User groups control what a user can see and do at site level. They are used to grant users access to functionality in SAP Ariba solutions.
Example: Customer Administrator is a user group that allows a user to access administrative functions.
Project groups: Project groups control what a user can see and do at project level. They are used to grant users access to view and/or participate in a particular project.
Example: Project Owner is a project group that allows a user to view and edit the attributes, documents, tasks, and team of their specific project.

SAP Ariba users are added to both user groups and project groups to perform site-level and project-level functions, respectively.

SAP Ariba Supplier Lifecycle and Performance User Groups

User Group	Permissions	User or Team Member
Supplier Request Manager	Create supplier requests.	Team Member
Supplier Registration Manager	Initiate and manage supplier registrations.	User for SAP Ariba Supplier Information and Performance Management (new architecture) Team Member for SAP Ariba Supplier Lifecycle and Performance
Supplier Internal Questionnaire Editor	Edit the internal registration questionnaire.	Team Member
SM Modular Questionnaire Manager	Initiate and manage modular supplier management questionnaires. Start a qualification or miscellaneous process project, if also a member of a project group with the Process Initiator role in the project template. Create and manage modular supplier management questionnaire project templates (if also a member of the Template Creator group).	User
Supplier Qualification Manager	Initiate and manage legacy supplier qualifications and disqualifications.	User
Preferred Supplier Manager	Initiate and manage processes to designate preferred suppliers.	Team Member
Customer Administrator	Import and export data in Ariba Administrator and SM Administration, create new users, and add groups to existing users.	User for each licensed solution
Customer User Administrator	Create new users and add groups to existing users.	Team Member
SM Manual ERP Sync	Manually sync new suppliers with an integrated SAP ERP system.	Team Member
SM Ops Administrator	Import and export data in SM Administration area.	User
SM ERP Administrator	Configure integration with an external ERP system in SM Administration area.	Team Member
SM Advanced View Access	Access the Advanced View of supplier management projects when the Control access by group option is enabled.	Team Member
Project Email Template Administrator	Customize the content of all project-related notifications.	Team Member
Template Creator	Manage all supplier templates, including creating questionnaires and request forms.	User
SM Process Manager	Create and manage process project templates (if also a member of the Template Creator group).	Team Member
Translator	Provide translations for questionnaires, form content (for users that are also members of the Template Creator group), and custom notifications (for users that are also members of the Project Email Template Administrator group).	Team Member
Sensitive Data Access	View masked answers and attachments in SM questionnaires.	Team Member

This table provides a brief description of some of the user groups that are relevant to supplier management.

In SAP Ariba Supplier Management solutions, subscriptions include a specific number of licensed users, while team members are not counted as licensed users. Group membership determines whether a user is considered a chargeable user or a team member.

Consult the Strategic sourcing and supplier management group descriptions guide for more information.

Persona-Based User Group Permissions

User groups that SAP Ariba provides are already associated with permissions in your company’s site. Your site administrator assigns user groups to each user, based on the needs of their role.

For example, Joe Ortiz is a category manager. It is Joe’s responsibility to manage legacy supplier qualifications and disqualifications, designate preferred suppliers, and occasionally request new suppliers.

Based on Joe’s needs, the site administrator assigns the Supplier Request Manager, Supplier Qualification Manager, and Preferred Supplier Manager groups to Joe.

Category Manager

Request new suppliers
Manage legacy supplier qualifications and disqualifications
Designate preferred suppliers

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