Business Details
This feature introduces a licensed user group named SM Advanced Configuration Access in SAP Ariba Supplier Lifecycle and Performance with authorizations for advanced administrative functions and configurations. SAP Ariba recommends that you assign the new user group to your internal users or certified partners to fully utilize the advanced self-service configuration capabilities that this user group provides.
As part of this release, seven existing supplier management features that were previously SAP-controlled, can now be enabled in your site by members of the new user group by going to Manage→SM Administration→Configuration Parameters. Note that members of existing groups such as Customer Administrator or SM Ops Administrator can also separately enable these parameters.
Note
Members of the new user group have access to administrative and configuration tasks only under SM Administration, which is a collection of actions for managing functionalities related to suppliers. These actions can include importing supplier data, setting configuration parameters, configuring supplier data integration, and so on.
Members of the new user group can't place internal supplier requests if that's the only group they are assigned to. To be able to place supplier requests, members of the new user group must also be members of the group Supplier Request Manager or SM Ops Administrator. Similarly, to be able to create registration, qualification, or disqualification projects, members of the new user group must also be members of the relevant user groups (such as Supplier Registration Manager or SM Ops Administrator) that can create such projects.
SM Administration Tasks Accessible by the New Group
In general, the tasks that are available in SM Administration depend on your organization's SAP Ariba solution package, the features that are currently enabled in your site, and your user permissions.
The following table describes tasks that are accessible by the new user group:
| Task | Description |
|---|---|
| Data import or export | Import and export supplier-related data. |
| Default field values | Set default field values to meet ERP requirements. |
| ERP Integration | Configure integration with an SAP ERP system. |
| Integration status | Monitor inbound and outbound integration messages and troubleshoot errors. |
| Mass invite | Onboard large numbers of suppliers at once by issuing mass registration invitations. |
| Questionnaires | Import external registration questionnaire data. |
| Inactive Suppliers | Inactivate or reactivate suppliers. |
| Auto migration | Automatically migrate supplier organizations and supplier profile questionnaires. |
| Cancel qualification | Cancel in-progress qualification projects. |
| Template upgrade | Upgrade supplier registration or modular questionnaire projects to the latest template version. |
| Config | Configure Dun & Bradstreet integration. Note The Config task is visible in your site only if an administrator in your organization configures the feature with your Dun & Bradstreet Data Integration Toolkit user ID and password. |
| Advanced view configuration | Manage access to project advanced view by project type and control which permissions allow advanced view access. |
| Reports | Download vendor onboarding reports. This vendor onboarding report is also available as a supplier data snapshot. Note This option is visible only if SM Reports is enabled in SM Administration→Feature control. |
| Config Fields | Specify fields to be included in the Supplier Data API with Pagination data export. Note This option is visible only if Configurable data fields is enabled in SM Administration→Feature control. |
| Service Admin | Authorize access to Supplier Data API with Pagination clients using v3 or below of the API. v3 is deprecated, and client applications using later versions of the API can use realm query parameters to authorize access. |
| Configuration Parameters | Manage configuration parameters for supplier-related features and functions. |
Group Licensing Information
Any user who belongs to the new user group SM Advanced Configuration Access, is counted as a licensed user in SAP Ariba Supplier Lifecycle and Performance. Therefore, members of this group require paid licensing.
Note
Changes to the User Interface
- The new user group SM Advanced Configuration Access is now displayed in the Users - Add or Remove Groups For User dialog box, which is displayed when customer administrators create or edit users or groups.
- If a user is assigned to the user group SM Advanced Configuration Access alone (and not to any other group that has access to the Create menu), they won't be able to access the Create menu on the Supplier Management home page.
- The only menu item under Manage that can be viewed and accessed by users assigned to the new group alone is SM Administration. The Administration menu option under Manage is inaccessible to users who are assigned to the new group alone.
Implementation Details
Configuration
Some of the functionality for supplier management is controlled by self-service configuration parameters in Manage→SM Administration→Configuration Parameters, which members of the Customer Administrator and SM Ops Administrator groups can set. Now, this feature adds the following new configuration parameters. Members of the new user group SM Advanced Configuration Access can also set the desired parameters here.
Configuration Parameters in SM Administration
| Parameter Name | Default Setting | Description |
|---|---|---|
| Application.SM.Vendor.EnableSupplierFullName | False | Adds a supplier full name field with a default length of 140 characters. The value in this field shows in the user interface of SAP Ariba applications and is split into the four individual name fields for integration. Note Enabling or disabling this parameter requires a corresponding change to SM-14213: Enable supplier full name in Intelligent Configuration Manager. Always enable or disable both together. |
| Application.SM.Bank.HideSWIFTCodeinBankAccountQuestions | False | Enables hiding of SWIFT Code in Bank Account questions. Note Enabling or disabling this parameter requires a corresponding change to SM-28926: Enable hiding of Swift Code in Bank Account questions in Intelligent Configuration Manager. Always enable or disable both together. |
| Application.SM.Registration.EnableCustomSendersforSupplierRegistrationInvitations | False | Enables registration managers to choose requesters for supplier registrations and shows the requester as the sender in registration invitations. Note Enabling or disabling this parameter requires a corresponding change to SM-20904: Enable custom senders for supplier registration invitations in Intelligent Configuration Manager. Always enable or disable both together. |
| Application.SM.Contact.EnableSupplierContactNameDisplayWithFamilyNameFirst | False | Displays supplier contact names in reverse order, with family name first, then middle name (if any), then first name, in the user interface and email notifications. Note Enabling or disabling this parameter requires a corresponding change to SM-15622: Enable supplier contact name display with family name first in Intelligent Configuration Manager. Always enable or disable both together. |
| Application.SM.SupplierRequest.EnableExternalValidationofSupplierCreation | False | Enables a final validation of supplier requests in an integrated SAP MDG(S) system before supplier creation. Note Enabling or disabling this parameter requires a corresponding change to SM-5694: Enable external validation of supplier creation in Intelligent Configuration Manager. Always enable or disable both together. |
| Application.SM.SupplierRequest. EnableBusinessUnitSpecificNotificationsForExternalSupplierRequests | False | Enables display of business unit (department) name rather than the buyer organization's name in the external supplier request and in related notifications to suppliers and approvers. Note Enabling or disabling this parameter requires a corresponding change to SM-6380: Enable business unit-specific notifications for external supplier requests in Intelligent Configuration Manager. Always enable or disable both together. |
| Application.SM.Registration.EnableStatusTrackerForRegistrationInvitations | False | Enables a status tracker for email invitations for supplier registration, which shows when invitations are sent, opened, or bounced. Note Enabling or disabling this parameter requires a corresponding change to SM-5116: Enable status tracker for registration invitations in Intelligent Configuration Manager. Always enable or disable both together. |
Effects on Existing Data
The new user group SM Advanced Configuration Access is available in your site only if you have an active SAP Ariba Supplier Lifecycle and Performance entitlement.
Availability of the New User Group
| Entitlement | Is the SM Advanced Configuration Access Group Available? |
|---|---|
| Only SAP Ariba Supplier Lifecycle and Performance | Yes |
| Only SAP Ariba Supplier Risk | No |
| Only SAP Ariba Supplier Information and Performance Management (new architecture) | No |
| SAP Ariba Supplier Lifecycle and Performance with SAP Ariba Supplier Risk | Yes |
Technical Details
| Product | SAP Ariba Supplier Lifecycle and Performance SAP Ariba Strategic Sourcing Suite |
| Enablement | Automatically On |
| Reference Number | SLP-2101 |
| User Type | Buyer |