Objective
Another function of Employee Central is storing employee-specific information. The HR objects are divided into Personal and Employment objects. The data structures are configured in the Succession and Country-Specific Succession Data Models. You can also use the Manage Business Configuration tool in the Admin Center to manage the data structure.
Use the interaction to learn more about HR Data.
The HR data in Employee Central has the following features:
It can be effectively dated.
It connects with the other SAP SuccessFactors HCM Suite products.
It is reportable and exportable.
It is controlled using Role-Based Permissions (RBP).
It is configurable using HRIS standard, custom, and country-specific fields.
The table, Person Objects in Standard Succession Data Model, lists the standard predelivered Person Objects in Employee Central used to store personal information and some qualities that pertain to the element.
| HRIS Elements | People Profile Card | Effective-dated | CSF Support | Workflow Support |
|---|---|---|---|---|
| nationalIdCard | National ID Card | No | Yes | Yes |
| homeAddress | Addresses | Yes | Yes | Yes |
| personalInfo | Personal Information | Yes | Yes (configured in globalInfo) | Yes |
| globalInfo | Personal Information | Yes | Yes | Yes |
| personInfo | Biographical Information | No | No | No |
| phoneInfo | Contact Information | No | No | No |
| emailInfo | Contact Information | No | No | No |
| imInfo | Contact Information | No | No | No |
| emergencyContactPrimary | Personal Contacts | No | No | No |
| personRelationshipInfo | Dependents | Yes | Yes | Yes |
| workPermitInfo | Work Permit Info | No | No | Yes |
The following table, Employment Objects in Standard Succession Data Model, lists the standard predelivered Employment Objects in Employee Central. This is used to store employment information and some qualities about the element.
| HRIS Elements | People Profile Card | Effective-dated | CSF Support | Workflow Support |
|---|---|---|---|---|
| jobInfo | Position and Organization Information and Job Details | Yes | Yes | Yes |
| jobRelationsInfo | Job Relationship | Yes | No | Yes |
| employmentInfo | Employment Details | No | Yes | Yes |
| compInfo | Compensation Information | Yes | Yes | Yes |
| payComponentRecurring | Compensation Information | Yes | No | Yes |
| payComponentNonRecurring | Spot Bonus | No | No | Yes |
Note
Global Assignment enables Employee Central to manage expatriates. Employment data is maintained in home and host assignments, and future dated global assignments can be recorded.
Pension Payout enables Employee Central to create a pensionable payout for an active or terminated employee.
Several HR objects are effectively dated. In the following example, note how address changes are stored.
Marcus Hoff was hired on March 20, 2011, and his address information is added to the Address card. The system stores Marcus's data with a start and end date because the address information is effective dated.
Person-id-external | Address1 | City | State | ZipCode | Start-Date | End-Date (Not visible in UI) |
mhoff1 | 214 E 6th Ave | Conshohocken | Pennsylvania | 19428 | 3/20/2011 | 12/31/9999 |
Marcus Hoff requests an address change that is effective on January 1, 2020.
When the new record for the address is added, a new row is added to the table and the previous record’s end date will be adjusted to one day before the new record (Dec 31, 2019) begins. The system maintains the history of the changes occurring to the address information for the employee.
The example after the new record is added is displayed below:
| Person-id-external | Address1 | City | State | Zip-Code | Start-Date | End-Date (Not visible in UI) |
| mhoff1 | 214 E 6th Ave | Conshohocken | Pennsylvania | 19428 | 3/20/2011 | 12/31/2019 |
| mhoff1 | 315 W 10th Ave | Conshohocken | Pennsylvania | 19428 | 1/1/2020 | 12/31/9999 |
The History UI of an effective-dated block will show the details of these changes as seen in the Figure.
New values are highlighted in green while old values are crossed out. The history UI will also show the user that submitted the update and the time stamp.
Non-effective dated HR objects behave different than effective dated objects. You can tell an entity is not effective dated when there is NO History (clock icon) on the block. The system does not store the records' effective start or end dates. When a change is made to an existing record, the record is overwritten with the new data. The biographical information block (personInfo) is an example of one of the several predelivered non-effective dated objects in Employee Central.
Employee Central HRIS elements deliver standard, country-specific, and custom fields. Data types supported for custom fields are:
In the figure, Field Types, the Personal Information is configured for ACE Philippines employees.
Here are the key takeaways from the lesson: