Assigning Employee Central-Related Permissions

The Employee Views permission defines whether you can see the sections configured in People Profile. Relevant Employee Central sections include:

• Personal Information
• Employment Information
• Total Rewards

Employee Central comes with standard effective-dated elements, such as the following:

• Personal Information (personalInfo)
• Addresses (homeAddress)
• Dependents (personRelationshipInfo)
• Job Information (jobInfo)
• Compensation Information (compInfo)
• Job Relationships (jobRelationsInfo)

There are several layers of permission to consider when you grant the Effective Dated Block Permissions. The first layer is the basic understanding of the different field permission types, such as View Current, View History, Edit/Insert, Correct, and Delete.

Additionally, there are permissions for the Effective Dated Blocks and the button options you might have to view and edit data. This section will detail the differences between each of the following permissions:

1. Block Actions Permissions
2. Edit Link Permissions
3. Field Level Permissions

Block Actions control the user access level to the block overall.

The Edit Link controls whether the Edit (pencil icon) function is available on the block for the users. The only level of access that matters is the Edit/Insert. The rest are ignored.

The permission allows the users to open and edit the block to initiate transactions in People Profile.

You can also perform the edit action from the Actions Menu in People Profile. Just add the Update Employment Records permission, as seen on the screenshot.

Field-level permissions control each field’s specific ability to be maintained. Each field can be controlled on its level of visibility and editability.

The Employee Data permissions consist of different sections. Here are some of the relevant sections for Employee Central:

• HR Information: Assign permissions for blocks that refer to non-effective dated entities. Non-effective dated means that the history of the changes will not be maintained, for example, Phone Information.
• Employment Details (employmentInfo): Assign permissions for the Employment Details block.
• HR Actions: Assign permissions to access actions used in self-service.
• Pay Component Groups: The view permission (the Edit button does not work) allows the user to see the pay component group in the employment information section.
• Pay Components: This allows the user to edit and delete a pay component when updating employee data.

This allows you to perform or restrict imports to Person and Employment objects.

These are admin permissions that define the actions allowed for XML-based corporate data found in Manage Organization, Pay, and Job Structures. This permission is only available when the Corporate Data models have been initially uploaded during implementation.

This enables the admin permissions that set the actions for importing foundation data, translations, and corporate data models.

This sets the admin permissions that define the actions allowed for MDF-based corporate data.

In the figure below, you can see an example of how this feature works. Employee Self-Service allows employees to initiate and complete transactions without HR tickets. For example, an employee can change their home phone number. RBP typically has three parts. In the figure, the granted population is all employees, the role is the permission to view and edit the phone number, and the target population is themselves.

Typical employee self-service options include:

• Update marital status or name change
• Update of home address information
• Update of dependents information
• Update of emergency contact information

Permissions control the level of access a user has over Employee Central blocks. In the figure below, Carla Grant can view the Personal Information section of the profile and has edit access to her Address and Personal Information blocks.

The Actions button is the typical starting point for managers. A list of options appears here to initiate transactions for their employees. The manager selects the kind of change that is required and fills in the appropriate fields. In the figure, you can see an example of a typical MSS option. The Take Action menu is available in the employee’s profile or quick card.

To initiate changes using Take Action, set Employee Data→Update Employment Records (displayed as Take Action button) permission to Edit.