Adding New Employee

One of the most basic transactions organizations perform in SAP SuccessFactors Employee Central is adding a new employee. When an organization first implements SAP SuccessFactors Employee Central, existing employees are added to the system using an import. However, once the system is up to date, new employees are added by a system administrator.

There are several ways to add a new employee to an organization.

Two of the most common are:

• Use the Add New Employee button on the Org Chart.
• Navigate to the Admin Center → Manage Employees → Update User Information → Add New Employee.

The New Hire Process has four steps. These steps are system-defined:

• Identity: The user completes the fields for the new employee’s name, biographical information, and national ID. The user also sets the hire date and the new employee's company.
• Personal Information: The user fills in the fields for the new employee’s home address, contact numbers, etc. This information is displayed on the new employee’s file under the Personal Information section.
• Job Information: The user completes the fields for the new employee’s organization, manager, job code, etc. This information is displayed on the new employee’s file under the Employment Information section.
• Compensation Information: The user fills in the fields for the new employee’s salary, bonus, etc. This information is displayed on the new employee’s file under the Employment Information section.

During the first step of the process, the system automatically checks whether the new hire is an existing employee. If a match is found, a pop-up window prompts you to synchronize with the existing person in the system.

Depending on the administrator’s permissions, the user can select one of the rehire variants: Rehire and use former data or Rehire with new employment.

After completing all four steps of the new hire process, the user clicks Submit. Typically, an approval workflow is started.

The administrator who created the new employee record can view the Approval Chain.

Once all approvers accept the change, the new employee is added to the system.

Customers can configure a check to search for existing active/inactive employees during the New Hire process. This check is based on the Matching User Configuration generic object. You can configure which validation combinations should be used and if the customer would like to use the rehire's existing personal, job, or compensation information. If the customer makes no changes, the system behaves as before using the existing check.

If you've enabled the reporting of new hire no-shows in SAP SuccessFactors Employee Central, this information is now transferred to your Employee Central Payroll system.

• Some hired employees ignore their signed contracts and don’t show up to start work. Because the person is technically hired in the system, you can consider them a no-show and set their status to Inactive in Employee Central.
• When you report no-shows in Employee Central, the corresponding event reason is now transferred to your Employee Central Payroll system and processed as a personnel action type.
• If an employee in Employee Central is marked as No-show, Employee Central Payroll sets the employee status to Inactive so that the changes are reflected in the payroll processing accordingly.