Describing Payroll Activities

Objective

After completing this lesson, you will be able to describe the process for pre-payroll, production, and post-payroll activities.

Introduction

In this section, you will learn how SAP SuccessFactors Employee Central Payroll allows payroll managers and administrators to process payroll using the Payroll Control Center.

This screenshot shows an example of an active process and associated information in Payroll Control Center.

Pre-Payroll Activities

Payroll managers will have a process for pre-payroll activities that will be run prior to running a live production payroll. As delivered by SAP SuccessFactors, the pre-payroll activities have the following steps. These are run from the My Processes user interface.

Create Test Payroll Data - Test payroll results are created to be used for KPIs and Payroll Alerts
Posting simulation - A simulation is run for posting test payroll results to Financial Accounting (FI)
Initiate Policies
- Pre-defined payroll alerts are checked against test payroll data
- KPI information is filled from test payroll data
Monitoring - The payroll manager is given a user interface to view Payroll alerts identified and KPI data

Production-Payroll Activities

Payroll Managers will have a process for payroll activities that will be run for a live productive payroll. As delivered by SAP SuccessFactors Employee Central Payroll, the productive payroll activities have the following steps. These are run from the My Processes user interface.

Start Payroll - Payroll relevant data changes are locked
Run Payroll - Payroll data is created in the system
Posting Simulation - A simulation is run for posting payroll data to Financial Accounting (FI)
Initiate Policies
- Pre-defined payroll alerts are checked against real payroll data
- KPI information is filled from real payroll data
Monitoring - The payroll manager is given a user interface to view Payroll alerts identified and KPI data
End Payroll - Payroll is marked as completed and payroll-relevant changes are unlocked

Post-Payroll Activities

Payroll Managers will have a process for post-payroll activities that occur after executing a live productive payroll. As delivered by SAP SuccessFactors, the post-payroll activities have the following steps. These are run from the My Processes user interface.

Create Posting Documents - Payroll data is used to create posting document for Financial Accounting
Release Posting Document - Posting documents are released in preparation for transfer to Accounting
Transfer Posting Document - Posting documents are sent to Financial Accounting

Note

Please note that SAP also delivers other post-payroll processes such as Data Medium Exchange (DME) and check printing to create direct deposit files and print payroll checks.

Key Performance Indicators

Payroll managers can be shown Key Performance Indicator (KPI)/Statistical data about their payroll process in the form of tiles during pre-payroll, productive payroll, and mass off-cycle processes.

Some examples of this include the following:

Total Gross Pay with a comparison between the previous period
Total Net Pay with a comparison between the previous period
Total Employee & Employer taxes with a comparison between the previous period

This screenshot shows an example of a KPI for a payroll process

The Payroll manager can drill down into key performance indicators (KPIs) by clicking on the tile of the metric they are interested in, such as Total Gross Pay with a comparison between the previous period.

his screenshot shows an example of a KPI Drill Down

Summary

Payroll Control Center: Allows payroll managers and administrators to process payroll.

Pre-Payroll Activities:

Create Test Payroll Data.
Posting Simulation.
Initiate Policies (check alerts and KPIs).
Monitoring (view alerts and KPI data).
Run from the My Processes user interface.

Production-Payroll Activities:

Start Payroll (lock data changes).
Run Payroll (create payroll data).
Posting Simulation.
Initiate Policies (check alerts and KPIs).
Monitoring (view alerts and KPI data).
End Payroll (mark completion, unlock changes).
Run from the My Processes user interface.

Post-Payroll Activities:

Create Posting Documents.
Release Posting Document.
Transfer Posting Document.

Key Performance Indicators (KPIs):

Displayed as tiles during pre-payroll, productive payroll, and mass off-cycle processes.
Drill-down capability for detailed analysis.

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