Adding New Hires to SAP SuccessFactors Onboarding

In certain situations, you may need to manually onboard a new hire. You can do this through Add New Hire to Onboarding in SAP SuccessFactors Onboarding. The following are examples of scenarios where this might be required:

• Onboarding in companies that don't use a recruiting system

• The hiring of a high-level executive that, to ensure confidentiality, doesn’t follow the usual recruiting process

• Employees returning from a sabbatical

The same principle applies when you add a new employee in SAP SuccessFactors Employee Central or add a new user in SAP SuccessFactors HCM Suite without Employee Central. The main difference is that you are initiating the onboarding process because you are adding the new hire directly to the system.

It is recommended that you configure your manual onboarding settings to ensure manual onboarding follows the User ID generation rule used by Recruiting Management and Employee Central.

To enforce the configuration, enable the Respect Rule-Based Generation of User ID During Manual Onboarding switch, which appears in the Manual Onboarding Settings section of the Onboarding General Settings page.

Once this is configured, the Add New Employee ID field is disabled in the Add New Hire to Onboarding tool.

When this configuration is not enabled, the manual onboarding process uses system default User ID generation from Company Logo Settings if the User ID is not manually assigned.

For more details on configuring the solution, see Consistent User ID Generation for Manual Onboarding

• Use Add New Hire to Onboarding tool to manually start onboarding for confidential hires, no hiring system, or sabbatical returns.
• To ensure consistent Employee IDs across the suite, you should activate the rule-based generation setting within the Onboarding General Settings.
• Administrators can view the status of the new hire via the People Profile by looking for the Onboarding New Hire indicator.