Assigning Permissions to add New Hires to SAP SuccessFactors Onboarding

Objective

After completing this lesson, you will be able to assign permissions to grant access to add a new hire directly into SAP SuccessFactors Onboarding.

Permission to Add a New Hire to Onboarding

In certain situations, you may need to manually onboard a new hire. You can do this through Add New Hire to Onboarding in SAP SuccessFactors Onboarding. The following are examples of scenarios where this might be required:

Onboarding in companies that don't use a recruiting system
The hiring of a high-level executive that, to ensure confidentiality, doesn’t follow the usual recruiting process
Employees returning from a sabbatical

The same principle applies when you add a new employee in SAP SuccessFactors Employee Central or add a new user in SAP SuccessFactors HCM Suite without Employee Central. The main difference is that you are initiating the onboarding process because you are adding the new hire directly to the system.

Before you can manually add a new hire to Onboarding, the permission for the tool needs to be granted through role-based permissions. The ability to manually add a new hire to Onboarding is typically granted to someone from Human Resources, such as the recruiter and, sometimes, the Onboarding administrator.

Assign Permission to Add New Hire to Onboarding

Business Example

The recruiters and the administrator need access to add a new hire directly into Onboarding and initiate the onboarding process. You need to assign them the permission to perform this task.

In this exercise, you will learn how to assign permission to manually add new hires to Onboarding.

ExerciseStart Exercise

Steps

Navigate to Manage Permission Roles using Action Search.
Select Edit action on your Recruiters role.
Choose Next to navigate to the Add Permission step.
Add the permission Initiate Onboarding API Permission in the Manage Onboarding and Offboarding category.
Select Next and Save to update the role.
Return to Manage Permission Roles.
Repeat steps 2 through 5 on the Onboarding Admin role to allow them to add a new hire to onboarding.

Summary

In certain situations, you may need to manually add a new hire to SAP SuccessFactors Onboarding. You can do this in Add New Hire to Onboarding in SAP SuccessFactors Onboarding.
First, though, you must grant the role-based Initiate Onboarding API permission to recruiters and onboarding administrators by navigating to Manage Permission Roles.

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