Preparing for an SAP SuccessFactors Career Site Builder Implementation

Designing the Career Site

Completing the Initial Setup of the Recruiting System

Building the Career Site

Moving the Career Site to Production

Engaging Potential Candidates

Implementing Source Reporting

Succeeding as a Consultant

Adding Attributes to a Talent Pool

Objective

After completing this lesson, you will be able to add attributes to a talent pool.

Additional Attributes in a Talent Pool

For organizations that use talent pools extensively, as SAP does, it may be difficult for Recruiting users to find the talent pool they’d like to work with. Users can filter the list of talent pools by attribute, so that only talent pools that match the search are displayed in the listing. For example, if the Recruiting user knows that a talent pool is associated with a particular department, add Department as an additional attribute and populate it for all talent pools.

Filter the list of talent pools by attribute, so that only talent pools that match the search are displayed in the listing. The following fields are highlighted: Department and Location. The Hide Filter Bar button is located in the top right-hand corner.

Any generic object, both standard and custom, is available to be added as an attribute to a talent pool.

Standard generic objects include Division, Department, Job Classification, and Cost Center.
An example of a custom generic object is Goods Sold, with details about the customer's retail stores.

The Location Foundation Object can also be added as an attribute.

It is possible to select one or more values for each attribute. In this example of a Java Developer talent pool, the Department generic object has been added, and the Engineering department has been associated with the talent pool.

The order in which attributes are added is the order in which they are displayed. It is possible to select one or more values for each attribute.

In the figure below, the Department generic object has been added, and the Engineering department has been associated with the Web Developers talent pool.

In addition, the Location Foundation Object has been added, and Chicago has been associated. Users can locate this talent pool in the list by searching for Engineering or Chicago.

Additional Attributes Associated with a Talent Pool are located at the bottom of the Edit Talent Pool page.

Add Attributes in a Talent Pool

To add additional attributes to a talent pool, follow these steps:

Steps

Navigate to Admin Center→Configure Object Definitions.
From the first dropdown, select Object Definition→Take Action→Make Correction.
From the second dropdown, use typeahead to select Candidate Relationship Management Pool Extension.
Select Take Action→Make Correction.
In the Associations area of the page, enter the information to add a generic object (such as Department) and/or the Location Foundation Object.

Result

Attributes have been added to a talent pool.

Add Additional Attributes for Talent Pools

Watch this video to see a demonstration on how to add additional attributes for talent pools.

Business Example

Best Run would like to be able to filter the list of talent pools by Division add the Division generic object to the Web Developers talent pool.

Steps

Log in to SAP SuccessFactors as the admin.
Navigate to Admin Center→Configure Object Definitions.
From the first dropdown list, select Object Definition.
From the second dropdown list, use typeahead to select Candidate Relationship Management Pool Extension.
Select Take Action→Make Correction.
Add the Division generic object in the Associations area of the page by entering the following information:
- Name: Division (will be saved as "cust_Division")
- Multiplicity: One to Many
- Destination Object: Division
- Type: Valid When
Choose Details.
Scroll down to Label and enter Division.
Choose Done.
Save.
Select Yes to continue.
Run the metadata refresh from Admin Center→OData API Metadata Refresh.

Values for the Additional Attributes in a Talent Pool

To add values for the additional attributes in a talent pool, proceed as follows:

From Recruiting→Candidates→Talent Pools, select the pool and from the ellipsis button, select Edit.
Scroll down to Additional Details and see that the new attribute fields are now shown.
Note
There may be a delay before the new attributes are displayed. Be sure to run a Metadata Refresh.
To associate one or more values for the field, choose the double boxes icon and select the desired values. See the figure, Add Values for Additional Attributes in a Talent Pool, for an example of Department and Engineering.

To add Values for Additional Attributes in a Talent Pool, on the Talent Pool tab, select the ellipsis button, select Edit. Scroll down to Additional Details. Select the double boxes icon and select the desired values.

Filtering Talent Pools using Additional Attributes

Users can filter the list of talent pools by attribute.

Choose Filters→More Filters and then select the values you are interested in. Only talent pools that match those values display in the resulting list.

Note

Limit selection to at most 5 filters and less than 20 values in each filter for performance reasons.

Filter Talent Pools by Additional Attributes. The following fields are highlighted: Department and Location.

Users can choose to display additional attributes on the Filter Bar.

Choose Filters and select the attributes that you would like displayed there.

Users can now find talent pools by searching for the name of the Department or the Location.

The checkboxes next to your additional attributes are selected.

Add Values for the Additional Attributes in a Talent Pool and Filter Talent Pools by Attributes

In this video, you will see how to add values for additional attributes in a talent pool and then filter talent pools by attributes.

Business Example

To make the Web Developers talent pool easy to locate, associate the division of Engineering with it. Then, practice how recruiters quickly locate talent pools for candidates who may be a good fit for the Engineering division. And finally, enable the new attribute to appear on the Filter Bar.

Task 1: Add Values

Steps

Proxy as Paula Price, who created and owns the talent pool.
Navigate to Recruiting→Candidates→Talent Pools.
Select the box before the Web Developers talent pool and, from the ellipsis button, select Edit.
Scroll down to Additional Details and notice that the Division attribute has been added.
In the Division field, select the double boxes icon and select Engineering. Note that you can multi-select to add additional divisions. Choose Select.
Save and close.

Task 2: Filter Talent Pools by Attributes

Steps

As a recruiter who owns a talent pool or has a pool shared with them, navigate to Recruiting→Candidates→Talent Pools.
View the basic fields that are searchable for all talent pools.
Choose Adapt Filters.
Select Division, and choose OK.
In the Division field, enter Engineering.
Choose Go. The Web Developer talent pool is still in the list, but any other pools not associated with the Engineering division are removed.
To clear the filters, select the X buttons in the Division box.
Choose Go. All talent pools are listed.

Leading Practices: Talent Pools

Some of our larger, global customers maintain up to approximately 220 talent pools, with over 300 recruiting users managing talent pools every day.

Skill- and Region-based Talent Pools

Most of these talent pools are organized by skill segment and by region. Customers can organize talent pools in skill groupings such as: Consulting, Customer Facing, and Technology. Skill-based talent pools were created for each of these three regions: APJC, EMEA/MEE, and Americas.

When working with your customer on the types of talent pools that would be useful for their recruiting organization, help them to think about the logical divides in their work, for example, Clinical versus Facilities or Corporate, Production, and Retail.

Example: Talent Pools Organized by Skill

Talent pools can be organized by skills:

Consulting	Technology	Customer Facing
Consultant-Business Process	Data Science	Channel/Partner/Alliance
Consultant-Development/ Technology	Development-Cloud	Inside Sales
Consulting Manager	Development-On Premise	Presales
Delivery Manager	Development Manager	Sales Large Enterprise
Delivery Executive	Development Operations Engineer	Sales Management
Project Manager	Product Management	Sales Small/Medium Enterprise
Services and Support Leader/SSL	Program & Project Management
Services Sales	Software Development
	User Experience Design

Each of these skill-based talent pools is duplicated for each of the three regions: APJC, EMEA/ MEE, and Americas.

Using the Data Capture Form for the Talent Community

New candidates who complete the "Talent Community" data capture form on the career site can then be added to a talent pool for new candidates using a saved search. (Remember that most customers use the Create an Account form to create a profile for new candidates, rather than a data capture form.)

A team reviews the data collected, looks at the candidate’s profile on LinkedIn, and so on, and then adds the candidate to specific skill-based talent pools. Email campaigns are sent from these pools.

Using Talent Pools for Events

Larger customers host many types of events for prospective candidates, in addition to hiring events. Some events are in-person gatherings, and some are virtual. "A Day in the Life" events are popular with many of our customers. For example, students studying data science may be invited to learn what activities a data scientist with the company is involved in.

Customers can create a talent pool for each event. When a recruiter requests a new data capture form for a specific event, a talent pool is also created for that event. Event talent pools use a different status set than for the skill-based talent pools. For example, status such as Invited, RSVPed, and Attended are included in event talent pools. After the event, recruiters organize members of the event talent pool into specific skill-based talent pools.

Talent Pool Administration

When managing and administrating large amounts of talent pools within the Recruiting environment, it is important to remember the following:

Creating limits on the number of new talent pools that recruiters can create can help to ensure that one-time-use pools are avoided.
Saved searches can be used to automatically add candidates who complete data capture forms to specific talent pools, eliminating the need for manual maintenance by recruiting users.
All talent pools are recommended to be set up as Shared. When a new recruiting user joins the team, they are added to the recruiting group for that region, which associates them with that region’s talent pools. The new recruiting user is also added to SAP SuccessFactors Recruiting Posting for that region.
For legal and logistic reasons, consider whether hiring managers should be provided with access to talent pools.
Encourage customers to configure as few talent pool statuses as possible. For example, New Contact, Warm, Invite to Event, and so on.

Summary

Adding attributes to talent pools helps organizations quickly filter and locate the right pools when many exist, using either standard or custom objects and allowing one or multiple values per attribute.
Additional pool attributes can be configured by extending the talent pool object with associations to generic objects or location data, followed by refreshing metadata so the new fields become available for use.
Recruiters apply these attributes by updating the pool’s additional details, and users can then filter pools or add attributes to their filter bar to narrow results efficiently.

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