Preparing for an SAP SuccessFactors Career Site Builder Implementation
Designing the Career Site
Completing the Initial Setup of the Recruiting System
Building the Career Site
Moving the Career Site to Production
Engaging Potential Candidates
Implementing Source Reporting
Succeeding as a Consultant

Configuring the Recruiting Marketing Data Center URLs

Objective

After completing this lesson, you will be able to configure the Recruiting Marketing Data Center URLs.

Recruiting Marketing Data Center URLs

Once Career Site Builder is enabled, the integration between the two systems can begin.

First, you need to specify the Recruiting Marketing Data Center URLs within Provisioning. These are hosted in Provisioning, allowing the synchronization of recruiting data to be sent back and forth.

A diagram displaying the reference of the Data Center where Recruiting Marketing is Hosted.

Within Provisioning, navigate to Managing Recruiting→Configure Recruiting Marketing Datacenter URL.

The Recruiting Marketing Data Center URL Configuration page displaying the fields explained in the list below.

The following fields tell the SAP SuccessFactors HCM suite which Recruiting Marketing environment they’re connecting to.

  • Recruiting Marketing Base SSO URL – the base address of the Recruiting Marketing services like Career Site Builder, job marketing and other various tools that are part of the Recruiting Marketing landscape but integrated with the SAP SuccessFactors platform for Session Management.
  • Recruiting Marketing job post sync production URL – the base address for Job Synchronization. This field is also used for a variety of other backend calls that synchronize data between Recruiting Management and Recruiting Marketing.
  • Recruiting Marketing REST production URL – used to synchronize candidate data between Recruiting Management and Recruiting Marketing.

The last two fields are specific to the customer's Recruiting Marketing career site URL and control items related to the candidate experience. You will need the site URL to complete the last two fields.

Consider the following when completing the Recruiting Marketing Portal URL & Search URL:

  • The Recruiting Marketing Portal URL can be found in CSB→Settings→Site Configuration→Site Information (https:// will need to be added before the URL).
  • Enter the same URL for Recruiting Marketing Job Search URL, with the addition of /search at the end.

Configure SAP SuccessFactors Recruiting Marketing Data Center URLs

This video provides a demonstration of how to configure the Recruiting Marketing Data Center URLs.

Business Example

Continue the site setup by configuring the URLs from the Recruiting Marketing data center.

Steps

  1. Within Provisioning, select the Company Name to navigate to Managing Recruiting→Configure Recruiting Marketing Datacenter URL.

  2. For the first three fields, enter the URLs provided in the Recruiting guide.

    Use the Configure Recruiting Marketing Data Center URL page to configure the URLs from the Recruiting Marketing data center.

  3. To complete other 2 fields, log in to Command Center, using the URL provided in the email you received for class with the subject: Your SuccessFactors HCM demo Recruiting Marketing instance is being prepared.

  4. Select the site name.

  5. Select the Career Site Builder quick link from the top of the page.

  6. For the Recruiting Marketing Portal URL field, enter https:// followed by the Site URL from CSB→Settings→Site Configuration→Site Information. As this is a training instance, we will need to create the Site URL with the Company ID.

    • For training instances, the Site URL should contain the Company ID followed by .sapsfdemojobs.com. For example, https:// sfeduXXXXXX.sapsfdemojobs.com. (We will be adding .sapsfdemojobs.com in the site URL hosted in Career Site Builder during a later exercise.)
    • In training instances, the alphabetical characters in Company ID referenced in the last two fields must be in lowercase.

  7. For the Recruiting Marketing Job Search URL, enter the same URL as the Recruiting Marketing Portal URL, with the addition of /search at the end.

  8. Select Save.

Administrator Permissions

Thus far, we have been accessing Career Site Builder from Command Center, which provides access to Career Site Builder with all permissions. However, it is best practice to provide role-based permissions to the admin and Recruiting users to access Career Site Builder through Admin Center. The following permissions are required.

We will set user permissions for:

  • Manage Recruiting→Manage Career Site Builder – to access CSB
  • Manage Recruiting→Setup Recruiting Marketing Job Field Mapping – to set up field mapping for Real Time Job Sync
  • Recruiting Permissions→Recruiter RMK SSO – to access CSB or Advanced Analytics
  • Recruiting Permissions→Job Marketing – to access Recruiting→Source Tracker

Note that in addition to admins, recruiters will also need appropriate role-based permissions, for example, to access the Source Tracker. Later, we will set roles within Career Site Builder, to restrict permissions for users who have access to CSB.

Note that it is leading practice is to create "dummy users" so that when an admin leaves, other admins can still perform tasks and provide permissions for other admin users. Examples:

  • SF Admin – super admin for the Recruiting system
  • CSB Admin – admins for Career Site Builder

Update Email Addresses for Recruiting Users

This video provides a demonstration of how to update email addresses in SAP SuccessFactors Recruiting.

Business Example

If you are taking an instructor-led class, you have been assigned a training instance (tenant) that is already partially configured for SAP SuccessFactors Recruiting. This exercise will guide you through the rest of the initial setup steps.

We recommend using your own email address for the default admin user, HR Coordinator. The other email addresses do not have to be valid, but each member of the Staffing department has been provided with a unique email address to support Recruiter Sync. You will probably want to receive email sent to the primary recruiter, in this case, Paula Price. The note that appears below details the instructions needed to perform this action.

Steps

  1. Log in to your instance as the default administrator. See the email you received for details. The subject of the email contains information, such as "SuccessFactors HCM Training System... is being prepared".

  2. Navigate to Admin Center→Manage Users.

    The easiest way to navigate is to use the action search box at the top of the page. Enter manage users and select Enter.

  3. Select the HR Coordinator user and change the email to your own email address. Select Save.

    Note

    If desired, you can change the email address for Paula Price or other members of the Staffing department to an account where you can receive email, such as your own Gmail account. To use Gmail for all Recruiting users, follow this syntax, with a different number for each user: YourEmailAddress+1@gmail.com. Or you can use a tool such as 33mail.com to create unique email addresses that you can receive. If the Department field is not displayed on the header row in Manage Users, select the gear icon at the far right and select Department. You can select Department in the header row twice to sort in descending order, with Staffing at the top.

Grant Administrator User Permissions

This video provides a demonstration of how to grant administrator user permissions.

Business Example

You will set role-based permissions for administrators and recruiters for a variety of Recruiting purposes.

Steps

  1. Log in to your SAP SuccessFactors Human Capital Management (HCM) instance as the admin.

  2. Navigate to Admin Center→Manage Permission Roles.

    1. Select Administrators and select the Permission button.
    2. On the left, under Administrator Permissions, select Manage Recruiting, and on the right, check the boxes for Manage Career Site Builder and Setup Recruiting Marketing Job Field Mapping.

      Note

      There may be a delay before the Manage Career Site Builder option becomes available. To get it to display, you can navigate to Provisioning→Company Settings and click Refresh RBP Permission Configuration. Log out of your HCM instance and then log back in to set that permission.
    3. On the left under User Permissions, select Recruiting Permissions, and on the right, check the boxes for Recruiter RMK SSO and Job Marketing.
    4. Click Done.
    5. Select Save.

  3. Remain on the Admin Center→Manage Permission Roles page.

    1. Select Staffing and click the Permission button.
    2. On the left, under Administrator Permissions, select Manage Recruiting, and on the right, check the box for Manage Career Site Builder.
    3. On the left, under User Permissions, select Recruiting Permissions, and on the right, check the boxes for Recruiter RMK SSO and Job Marketing.
    4. Click Done.
    5. Select Save.

  4. Log out and log in again to reflect the changes.

Summary

  • After Career Site Builder (CSB) is enabled, you begin the integration by configuring the Recruiting Marketing Data Center URLs in Provisioning (Managing Recruiting → Configure Recruiting Marketing Data Center URL) to allow data synchronization between systems.
  • Key Provisioning URLs include the Base SSO URL (Recruiting Marketing services with session management), Job Post Sync Production URL (job synchronization and other backend sync calls), and REST Production URL (candidate data synchronization).
  • Although CSB can be accessed via Command Center with full permissions, the best practice is to grant role-based permissions so admins and recruiters can access CSB via Admin Center.
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