Managing Test Candidates and Statuses

Status mappings only can be done when there is candidate data associated with each status on the Applicant Workbench (except for the exception statuses, which are discussed in the next section).

A candidate does not currently have to be in a status in order to map it. You can move candidates on more than one talent pipeline; they do not all have to apply to the same requisition.

Some consultants wait for the hiring cycle to complete on Production for a couple of positions, so that every status will have had a candidate in it. That requires remaining on the project in order to finish configuring status mapping for your customer. The instructions provided in this lesson assume that the consultant is using test candidates in the Production system to complete the mapping. Test candidates may be deleted, depending on your customer's data retention rules.

To ensure you have sufficient data prior to completing the required mapping for Advanced Analytics, the following should be completed:

• Apply as a candidate in the customer’s career site and move the application through every status, from New Application to Hired to create the necessary status data for Advanced Analytics.
• Create several additional candidate applications to ensure that there will be an application in each disqualification status.
• Have one candidate apply to multiple positions to ensure that there is data for the "Hired on Other Requisition" disqualification status.
• Use standard Recruiting settings, such as disqualifying pre-screening questions and automatic closing of requisitions to automatically disposition applications into the "Automatic Disqualified" and "Requisition Closed" disqualification statuses.
• Manually withdraw a candidate’s application to populate the "Withdrawn Candidate" status.

Three statuses are predefined when Data Privacy Consent Statement 2.0 is enabled from

Provisioning→Managing Recruiting→Edit Candidate Privacy Options:

• "Deleted on Demand by Candidate"
• "Deleted on Demand by Admin"
• "Declined DPCS"

To ensure you have enough data for Advanced Analytics, complete the following:

• Delete a candidate’s profile to populate "Deleted on Demand by Candidate" from Candidate Profile→Options→Settings.
• To populate "Deleted on Demand by Admin", delete the candidate’s profile from Admin Center→Delete Candidate.
• To populate "Declined DPCS", after applying, access the candidate’s profile and, from Search Options and Privacy, revoke their acceptance of the Data Privacy Consent Statement.

Using the App Status Audit Trail provides direct insight to whether or not a status within a talent pipeline is ready to be mapped in Advanced Analytics. While creating this report is not necessary, it can help save time.

When creating this report, ensure the following settings are selected:

• Create the report as a Single Domain, Recruiting V2 report.
• Ensure the Application Status, Job Req ID, and Candidate ID columns are enabled, at minimum.
• Sort the columns by Application Status.
• Add a Filter for the field Is Internal.

• From By My Selection, choose No.

  

Run the report to ensure that all statuses are available to be mapped (except for the Exception statuses listed earlier). If any of the applicant statuses are not listed, refer to the steps listed previously to move a candidate through the status.

• Status mappings require candidate data in every applicant status except defined exceptions, so organizations should create or move test candidates through the full lifecycle across multiple requisitions to ensure all statuses are represented.
• Disqualification and privacy-related statuses should be populated intentionally by generating additional candidates for each disqualification scenario. When enhanced privacy features are enabled, the system can trigger the appropriate candidate or admin actions to produce deletion and consent-decline records.
• Readiness can be validated by running an application status audit report that lists application status, requisition, and candidate details, filtered to external candidates, to confirm that all required statuses appear and are ready for mapping.