Running Reports and Tracking Activity

Talent Pool and Email Campaign information are reportable via Report Center:

• Details of a talent pool
• Candidates in a talent pool
• Details of an email campaign
• Candidates in an email campaign
• List of talent pools with details including Name, Description, Sharing, Owner, and Status

The reports are available in Recruiting V2 reports, not Recruiting V2 Secured reports. Ensure that users who generate the report have permission to do so: Admin Center→Manage Permissions Roles→Permissions→Reports Permission→Create Report: Recruiting V2.

Users who run the report must have the Run Report permission: Admin Center→Manage Permissions Roles→Permissions→Reports Permission→Run Report: Recruiting V2.

The report shown below displays the names and Candidate IDs of each talent pool member, associated with the status they are in. The report is filtered to contain only the Web Developers talent pool, and the results are sorted by status.

See the Setting Up and Maintaining SAP SuccessFactors Recruiting guide in the SAP Help Portal for additional information on generating Candidate Relationship Management reports.

Staffing teams are interested in the end-to-end process for candidates. For example, how long do candidates spend in each part of the process?

A Recruiting Dashboard is now available, and the first portlet is the Candidate Activity Feed.

Though customers using only SAP SuccessFactors Recruiting's applicant tracking system (ATS) can enable Activity Tracking, several of the events are based on Career Site Builder or Candidate Relationship Management. To track those events, Career Site Builder and Candidate Relationship Management need to be enabled and configured.

Activity Tracking gives the Recruiting User the ability to "follow" up to 100 existing candidates. Currently, this functionality is geared to external candidates. By following the candidate, the user’s feed will display specific actions that the followed candidates have completed. This is the current list of events that can appear on the feed:

• Candidate Logs In to the Career Site
• Candidate Completes a Data Capture Form
• Candidate Saved a Draft of a Job Application
• Candidate Abandons Job Application
• Candidate Applies to a Job

The most recent event displays at the top of the feed. Users can navigate to the candidate’s profile and take actions such as add the candidate to a talent pool or email campaign.

Recruiters can use the Dashboard as their home page, if desired. Recruiters can navigate to the candidate’s profile by clicking on their name. Navigate to the candidate workbench for the job requisition by clicking on the job title.

In order to appear on the Activity Feed, candidates must accept the Data Privacy Consent Statement. This does not notify candidates that a Recruiting user has decided to follow them; the candidates’ actions that appear in the feed are simply aggregated in one place.

Recruiting users must be given permission to access and be able to use the Follow functionality. The Follow feature mimics the existing permissions of the user. For instance, a Recruiter may follow a candidate who applies to a requisition that they do not have permission to view. From the Activity Feed, the Recruiter will see that the candidate has applied to the job, but cannot view additional details on the requisition. Also, Recruiting User A cannot see who Recruiting User B follows.

To grant permission to an Admin user to view activity, export activity, or follow data from Manage Data:

Admin Center→Manage Permission Roles→select the Administrators role→Permission→User Permissions→select MDF Recruiting Permissions on the left→select View, Edit, and Import/Export for Candidate Follow and CandidateActivity on the right.

To grant permissions to a Recruiting user to see the Recruiting Dashboard and the Activity portlet on the Recruiting Dashboard, or to follow and unfollow candidates:

Admin Center→Manage Permission Roles select the Staffing role→Permission→User Permissions→select Recruiting Permissions on the left→select Follow/Unfollow External Candidate and View Candidate Activity Feed on Candidate Profile on the right.

To view updates of candidate activities, recruiters can follow specified external candidates through the Candidate Search, the Candidate Profile, and the Candidate Workbench pages.

Candidate Search

Candidate Profile

Candidate Workbench

The system displays a candidate-specific Activity Tracking feed on the recruiter view of each Candidate Profile, whether or not a Recruiting user follows that candidate.

To stop or restart viewing candidate activity, unfollow or follow selected candidates through the Activity Tracking Dialog. Access the dialog by clicking the gear icon on the Candidate Activity Feed.

The Activity Tracking Dialog also contains an Email Notifications tab, so the Recruiting user can select whether, and how frequently, they would like to receive email notifications about their activity feed.

• Generate Recruiting V2 reports to track talent pools, email campaigns, and candidate details through Report Center.
• Configure user permissions in Admin Center to enable report creation, execution, and candidate activity tracking.
• Follow up to 100 external candidates to monitor key activities like logins, applications, and form completions.
• Access the Candidate Activity Feed on the Recruiting Dashboard to view real-time updates of followed candidates.
• Manage activity tracking preferences and email notification frequency through the Activity Feed Settings dialog.