Offer Letters can be extended to an applicant once the offer is approved. Usually, the Offer status in the pipeline is configured for this feature. It could be a status called Offer Letter, if it requires a separate status than that defined for the Offer Approval. The appropriate (permissioned) role (usually the recruiter) may initiate the Offer Letter by selecting the option in the drop-down list. The Offer Letter can also be saved as a draft and re-edited later.
Offer letters may be sent in the following formats:
- Email as PDF attachment: Attach the Offer Letter in PDF format to email. Email can be created from scratch, or an existing email template can be used.
- Email as text: The system sends the Offer in an email format.
- Print: The system prompts the user to download the Offer Letter as a PDF, which can then be printed and sent to the Applicant.
- Verbal Offer: No action was taken by the system, but the Verbal Offer is tracked in the Offer Letter audit trail portlet.
- Online Offer: If this option is selected, the offer letter is sent to a secure online portal, and candidates can log in and accept, decline, or ask a question. This option has to be enabled by selecting Admin Center→Manage Recruiting→Manage Recruiting Settings→Offer Letter and enabling Allow candidates to accept offers online.
- eSignature: Allows permissioned Recruiting users to create and send Online Offers requesting an electronic signature from candidates within the Career Portal. A DocuSign contract is required to use this feature.
