Identifying Public Holiday Calendars

Objective

After completing this lesson, you will be able to identify the set up of public holiday calendars

Employee Work Schedules

To set up Time Management, you must define a valid public holiday calendar with the applicable public holidays and a valid work schedule.

A work schedule consists of individual elements, such as a public holiday calendar, break schedules, variants, and variant rules. After the individual elements are defined, they are combined in a work schedule rule. A work schedule is then generated on the basis of the rule.

A generated work schedule is assigned to employees in the Planned Working Time (0007) infotype using the work schedule rule. Work schedules must be created to reflect employee working time.

A public holiday calendar defines the public holidays applicable to employees, and a work schedule defines work patterns for diverse groups of employees in a company.

A public holiday calendar is relevant for payment because if employees work on a public holiday, they may get overtime payments. If an employee takes leave over a period that includes a public holiday, the public holiday may be counted as leave and deducted from the leave entitlement.

Work Schedules

The central element in Time Management is the employee’s work schedule.

The work schedule contains planned specifications of an employee's working time, including breaks. The work schedule is based on a valid public holiday calendar.

Public Holiday Calendar

Different countries, regions, and cities have different public holidays. For this reason, in Time Management, public holidays are grouped together in public holiday calendars. A valid public holiday calendar, including the applicable public holidays, is a prerequisite for setting up a work schedule. The factory calendar is not significant.

Public holidays and public holiday calendars can be modified to suit regional and company-specific requirements.

You maintain public holidays and public holiday calendars under either Work Schedules or General Settings in Customizing for Time Management.

Characteristics of a Public Holiday Calendar and a Public Holiday

Every work schedule is based on a valid public holiday calendar that includes all regional public holidays.

The standard system contains a sample list of public holidays and public holiday calendars. You can define new public holidays and include them in a public holiday calendar. You can modify or remove existing holidays from the calendar, and can also remove public holiday calendars that are not used.

A public holiday calendar has the following characteristics:

The validity of a public holiday calendar is specified by a validity period.
A public holiday calendar is assigned to a personnel subarea.
Public holidays are set up once and can then be incorporated in various calendars.

A public holiday can have one of the following characteristics:

Fixed date
Specific distance to Easter
Specific date and weekday
Without a fixed date

Public Holiday Classes

Public holidays are grouped into public holiday classes in Human Resources. The public holiday class is used for selecting time wage types, daily work schedule variants, day types, and for absence counting.

In the standard system, public holiday class 1 is assigned to full-day public holidays and public holiday class 2 is assigned to half-day public holidays.

Not all public holidays are treated in the same way. Some collective agreements stipulate different holiday bonuses for working on certain public holidays, such as on May 1. If you want to treat a public holiday differently, you can assign it a different public holiday class. You can use a value from 0 to 9 for the public holiday class; 0 or blank is used for days that are not public holidays.

Certain public holidays may only be relevant in specific religions, that is, the public holiday is observed only by employees of a particular religious group.

Public Holiday Calendar Assignments

Each personnel area or personnel subarea must be assigned a unique public holiday calendar that is valid for the corresponding region (country, state, city, and so on).

Before you can assign holidays, you must first create the public holiday calendar and the personnel areas and subareas. The public holiday calendar that is valid for an employee depends on the personnel area or personnel subarea to which the employee is assigned. For example, the personnel subarea 0001 refers to a plant in Argentina and is assigned the public holiday calendar AR (for Argentina). The personnel subarea 0002 refers to a plant in Bavaria, Germany, and is assigned the public holiday calendar 07.

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