Outlining the Set Up of Additional Time Infotypes

You can set up various types of substitutions, such as foreman substitutions and shift substitutions. Depending on the substitution type, you can determine if a bonus or other type of compensation applies.

Some examples of different uses for various substitution types are as follows:

Substitution type 01 = Employee preference:

An employee voluntarily substitutes for a night shift.

Substitution type 02 = Business reason:

An employee is assigned this substitution.

Shift change compensation can be set up to be paid only for business reasons as in substitution type 02. When setting up the substitution type, you can specify if compensation for a shift change is to be paid. This can also be queried in schema XT00 in Payroll.

The Availability infotype (2004) stores the availability of an employee. You can maintain various types of availabilities that are defined for fixed periods. Availability can be specified by clock times, a daily work schedule, or a work schedule rule. The daily work schedule and work schedule rules must be permitted for use in availabilities.

Before setting up availabilities, you must first set up the assignment of groupings for availability and substitution types for the personnel areas and subareas. The standard system uses grouping 01. Additional groupings are required only if different availability and substitution types are used in different personnel areas and subareas.

Example: Personnel subareas 0001 and 0002 use the same availability types and personnel subarea 0003 uses a different availability type.

Overtime is the hours that employees work in addition to the planned working time defined in their daily work schedule. Overtime can be recorded using the Attendances infotype (2002) or the Overtime infotype (2005) if you only want to record deviations to the work schedule. The overtime compensation type field in these infotypes is used to determine whether the overtime is paid or compensated by time off.

You can also record a different payment, such as a premium or different pay scale group, for the overtime entered. In addition, you can assign the overtime to a cost center that deviates from the master cost center of the employee, or to an order. You can only enter activity allocation data in the Attendances infotype (2002). Activity allocation is a secondary cost allocation and can include allocating time internally, for example when an employee works for another department. This activity can be allocated between cost centers.

If you use the Attendancesinfotype (2002) to record overtime, you can enter an overtime compensation type in the single screen, list entry, and weekly entry screens. With this, you can determine at the time of recording attendance that any resulting overtime is compensated either with a payment or by time off. In addition, you can avoid using the functions in the Overtimeinfotype (2005). Overtime can then be recorded in combination with other working times using the usual units for attendance with corresponding attendance types. In Time Evaluation, the overtime compensation type is processed in the same way as it is processed when using the Overtime infotype (2005).

If you use Time Evaluation, overtime is automatically calculated from the complete actual times worked by employees. In Time Evaluation, you can process overtime that has been determined in various ways (for example, based on a daily or weekly total), and approval (for specific employees according to work schedules).

You use the Employee Remuneration Information infotype (2010) to store wage amounts that have been calculated manually, such as hazardous duty payments, and other wage types that cannot be planned. These wage types cannot be automatically generated in Payroll and must, therefore, be recorded manually. Values determined in the Employee Remuneration Information infotype (2010) are transferred directly to Payroll.

The Employee Remuneration Information infotype (2010) relates to a key date, which is a validity date and not a validity interval. If the key date is within a certain payroll period, remuneration takes place in the same period.

For example, employees using their own car to drive from one plant location to another are entitled to a travel allowance. You can enter the allowance in the Employee Remuneration Information infotype (2010) and assign an appropriate wage type to it.

The wage types used for this infotype can be customized to suit your requirements.

You can record different compensation for certain types of employee time data.

• Use a bonus or premium as supplemental remuneration.
• Use a pay-scale assignment that deviates from the employee’s regular pay scale.
• Use position-based payment.
• Use the extra pay indicator and the valuation basis for a bonus or the deduction of concrete amounts.
• Use a cost center other than the master cost center.