Employee Central Permissions
The role-based permission framework is vast and encompasses permissions for all SAP SuccessFactors solutions. For this course, we'll focus on the common permissions for Employee Central.
Permission Roles control the access permissions in the system and define the overall access to data and application functionality. To create and manage permission roles, complete the following steps:
1. Choose Manage Permission Roles.
2. Create New or open existing roles.
3. Choose Permission to navigate to Permission Settings.
As shown in the figure, Permission Roles, you can see permission categories such as Employee Data and Employee Central Effective Dated Entities. When you select one of these categories, the permissions or fields for this category are displayed on the right side of the interface.
Managers and employees in EC use the following permission categories: Employee Data, Employee Central Effective Dated Entities, and Employee Views. Customers who use custom fields in these categories must also receive permissions for the relevant roles.
In this lesson, we will cover the following permissions:
- Employee Views
- Employee Central Effective-Dated Entities
- Employee Data
- Employee Central Import Entities
- Manage Foundation Object Types
- Manage Foundation Objects
- MDF Foundation Objects
The Employee Views permission defines whether users can see the sections configured in People Profile. This permission is only visible once People Profile has been initially configured during the implementation. The sections most relevant to Employee Central are as follows:
- Personal Information
- Employment Information
- Total Rewards
Employee Central Effective-Dated Entities
The Employee Central Effective-Dated Entities permission grants field-level access for effective-dated elements and fields. These objects can keep track of historical and future changes. This permission is only available when the succession data models have been initially uploaded during implementation. Employee Central comes with standard effective dated elements, such as the following:
- Personal Information (personalInfo)
- Addresses (homeAddress)
- Dependents (personRelationshipInfo)
- Job Information (jobInfo)
- Compensation Information (compInfo)
- Job Relationships (jobRelationsInfo)
Complete the interaction below to understand how the level of access for effective-dated entities works.
Granting Effective Dated Block Permissions
Field-level permissions control each field’s specific ability to be maintained. Each field can be controlled on its level of visibility and editability.
|View Current||View current value of the field|
|View History||View historical values of the field if accessed in the History view of the block|
|Edit/Insert||Update the value of the field using ESS/MSS/ Insert New Record in the History view of the block (allows updating a field when creating a new record)|
|Correct||Update the value of the field using the Correct Button, which is available in the History view|
|Delete||Not applicable to individual fields, entire records are deleted|
Employee Data Permissions
The permissions for non effective-dated entities are in a separate category, the Employee Data permissions.
Use the interaction below to learn the relevant Employee Data permissions used in Employee Central.
Employee Central Import Entities
This allows users to perform or restrict imports to Person and Employment objects.
Manage Foundation Object Types
These are admin permissions that define the actions allowed for XML-based corporate data found in Manage Organization, Pay, and Job Structures. This permission is only available when the Corporate Data models have been initially uploaded during implementation.
Manage Foundation Objects
This enables the admin permissions that set the actions for importing foundation data, translations, and corporate data models.
MDF Foundation Objects
This sets the admin permissions that define the actions allowed for MDF-based corporate data.