Business Scenario
You will learn how to use process conditions in a business process to get rid of unnecessary approvals when the process is routed for an auto-approval or one-step-approval flow, based on the sales order criteria.
A process condition routes the business process based on certain criteria. These conditions apply an If/Else rule to the process content, and respond according to the rules defined as settings in the process builder.
To learn more about how to create a process condition and adjust the process flow, follow this interactive tutorial.
Exercise Options
Task 1: Create a Process Condition and Adjust the Process Flow
Steps
Create a process condition.
Use the following data:
Field | Value |
---|
Value | 100000 |
Condition | is equal to |
Value 1 | India |
Value 2 | Germany |
Choose Add.
Choose Controls → Condition.

Process content will contain a list of attributes that have been defined in previous skills. You can see the attributes from the trigger form. You will use this process content to configure different skills during business process modeling.
Choose Open Condition Editor.
Choose Item.
Choose Order Amount.
To select a Condition, open the list.
Choose is less than.
In the Value field, enter 100000.
Choose Apply.
Choose Open Condition Editor.
Choose Add Group.
Choose Any.
Choose Item.
Choose Shipping Country.
As Condition, choose is equal to.
In the Value field, enter India.
Choose Item.
Choose Shipping Country.
As Condition, choose is equal to.
In the Value field, enter Germany.
To expand the Summary pane, choose the arrow.
To view more details of the summary, choose the scroll bar to scroll down.
You can now see the defined process conditions in a more readable format in the Summary section.
Choose Apply.
Link the Default branch to the Approval Form.

With this process condition, only the sales order above a specific amount will be sent for approval, and the rest will be auto-approved.
With this process condition, only the sales orders above a specific amount will be sent for approval, and the rest will be auto-approved.
Add another form.
Use the following data:
Field | Value |
---|
Name | Auto Approval Notification |
Identifier | autoApprovalNotification (auto-filled) |
Description | Notification form to inform auto approval of the sales order |
Headline | Automatic Order Confirmation |
Paragraph|Paragraph | Your order has been received and we will send you the details as soon as the order is shipped. You can find the details of your order below, please review and verify your request: |
Paragraph|Paragraph | Your Sale’s Order Details: |
text|Label | Order Number |
Configuration of Order Number | Read Only |
Number|Label | Order Amount |
Configuration of Order Amount | Read Only |
Date|Label | Expected Delivery Date |
Configuration of Expected Delivery Date | Read Only |
Paragraph|Paragraph | Please choose the SUBMIT button to acknowledge the order status |
Choose Flow line.
Choose Delete.
Choose Add.
Choose Forms → New Form.
In the Name field, enter Auto Approval Notification.
In the Identifier field, you do not have to enter anything.
In the Description field, enter Notification form to inform auto approval of the sales order.
Choose Create.
Choose More.
Choose Open Editor.
Drag Headline 1 and drop on Auto Approval Notification.
In the Headline field, enter Automatic Order Confirmation.
Drag Paragraph and drop on Auto Approval Notification.
In the Paragraph field, enter Your order has been received and we will send you the details as soon as the order is shipped. You can find the details of your order below, please review and verify your request:.
Drag Paragraph and drop on Auto Approval Notification.
In the Paragraph field, enter Your Sale’s Order Details:.
Drag Text and drop on Auto Approval Notification.
In the Label field, enter Order Number.
Choose Read Only.
Drag Number and drop on Auto Approval Notification.
In the Label field, enter Order Amount.
Select Read Only.
Drag Date and drop it on Auto Approval Notification.
In the Label field, enter Expected Delivery Date.
Select Read Only.
Choose the scroll bar to scroll down.
Drag Paragraph and drop on Auto Approval Notification.
In the Paragraph field, enter Please choose the SUBMIT button to acknowledge the order status.
Choose Save.
Configure the auto approval notification step of the process.
In the following steps, you will configure the auto approval notification step of the process.
Use the following data:
Field | Value |
---|
Subject | (enter) Your Order. |
Subject | has been successfully received |
Users | Process Started By |
Choose the Order Processing tab.
Choose Auto Approval Notification.
In the Subject field, enter Your Order.
Choose Subject.
Choose Order Number.
In the Subject field, enter has been successfully received.
Choose Users.
Choose Process Started By.
Choose Inputs.
Choose Select Item.
Choose Order Number.
Choose Order Amount.
Choose Order Amount.
Choose Expected Delivery Date.
Choose Expected Delivery Date.
Choose Zoom to fit.
Drag Submit and drop on End.
Choose Save.
This is the result:
Result
You have successfully created a process condition and adjusted the process flow.
This concludes the interactive tutorial.