After completing this lesson, you will be able to:
A purchase requisition (PR) is an approvable document that is created when items are added to a cart. In Guided Buying, PR’s are often referred to as "requests". Each PR has a unique ID (such as PR3248) to identify and track it as it moves through the purchasing process. After items are added to a PR, the request must be submitted for approval before the requested items are ordered.
Let's look at a practical example of the request-to-receive process using SAP Ariba Guided Buying that covers the workflow from the PR through to the payment request.
Hello, I need to order new keyboards for the HR team.
To do this, I will create a Purchase Requisition in Guided Buying. The user interface will allow me to quickly access the approved catalogs and order items that comply with our technical and spend requirements.
When creating a request, each line item must have a classification code. Classification codes are often referred to as commodity codes, and they are used to categorize items. SAP Ariba comes pre-loaded with the United Nations Standard Products and Services Codes (UNSPSC) schema. Companies can also use their own custom codes by mapping them to the default UNSPSC codes.
For more information on UNSPSC, visit http://www.unspsc.org/
Each line item must have valid accounting values set when creating a request. Your ERP is the source of truth regarding accounting field names and allowed values. The SAP Ariba Procurement solution loads these names and values and then allows users to select them when specifying accounting in requisitions.
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