Introducing Catalogs

After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Summarize the components of catalogs

SAP Ariba Catalogs

Catalogs are digital repositories that store data for product and service line items, which enable repeat, compliant purchases. Catalogs are a significant component of procurement that enable buyers to efficiently search, compare, and purchase items in a centralized platform.​

Catalog basics

Types of Catalogs

Catalog Interchange Format (CIF)

  • CIF catalogs are manually created or edited using a simple Comma Separated Values (CSV) style file
  • ​​CIF catalogs are used by buyers to create internal catalogs that facilitate the purchase of internal company goods or services​​

Commerce eXtensible Markup Language (cXML)

  • Catalogs created for, and used by the SAP Business Network and other digital commerce platforms, may also utilize the cXML file format


  • PunchOut catalogs are externally managed and hosted supplier catalogs
  • PunchOut catalogs can be used to make standard purchases but can also be used to leverage additional functionality that may exist on the suppliers’ PunchOut catalog website(s)

Spot Buy

  • The Spot Buy catalog allows for one-time purchases of non-sourced items or services from a niche curated list of suppliers


For items not contained in any catalog, users can be given permission to add a non-catalog item to a request. Non-catalog items, also referred to as ad-hoc items, allow for the manual data entry of the item details. Non-catalog item requests can be routed to specific procurement approvers to ensure compliance.

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