The Basics of Invoicing

After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Describe the invoicing process

Business Use Case Process Flow

Practical Example Procure-to-Pay with Guided Buying Process Flow​

SAP Ariba Buying generates a Purchase Order and sends it to the Supplier via the SAP Business Network.

Hello, I am in charge of managing our SAP Business Network supplier account. I am going to confirm the PO, fulfill the Order by shipping the keyboards, and send an invoice.​

Daphne ship notice

SAP Ariba Invoices

Invoices in SAP Ariba are most commonly submitted by suppliers through the SAP Business Network​ which enables the most feature-rich experience.

However, for circumstances where suppliers are not enabled on the Network, it is possible for invoices to be submitted on the Buyer side on behalf of the supplier.​

Switching Solutions

So far in this course, we have been covering processes that are handled in the SAP Ariba Guided Buying. Guided Buying is a user interface for casual users and functional buyers, not procurement professionals.

SAP Ariba Guided Buying

Casual Users
Functional Buyers
Procurement Professionals

The invoicing and reconciliation processes are performed by procurement professionals, who will need to use the full Buying and Invoicing user interface​

SAP Ariba Buying and Invoicing

Casual Users
Functional Buyers
Procurement Professionals

SAP Ariba Invoice Types - Ensuring Invoice Compliance

Non-PO Invoice Use Cases

Suppliers can also submit non-PO invoices which can be used to request payment from a buyer outside of the normal PO or contract processes.​

Non PO invoices are often used to handle invoicing for unmanaged spend categories or other non-standard situations, such as for goods or services where pricing or quantity may be out of the buyer's control.​

Daphne sends invoice

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