Understanding Approvals

After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Describe the approval processes

Introducing Approval Processes

Approval processes determine who, if anyone, needs to approve a request and control what users and/or groups are added to a request’s approval flow.

Configurable approval rules within each unique approval process allow you to build one dynamic structure that will add approvers based on conditions.

Examples include adding approvers based on total cost, specific commodities, if the requester created a non-catalog (ad-hoc) item, or other custom criteria.

Guided buying uses the same approval processes as SAP Ariba Buying and Invoicing, and can be further customized to meet specific approval requirements for unique Guided Buying scenarios.

Business Use Case Process Flow

Practical Example Procure-to-Pay with Guided Buying Process Flow

As an IT Manager, I am automatically added to the approval flow for all requisitions submitted by my direct reports as well as being added to all IT requisitions with a total cost of over 10.000 dollars.​

As Nandita’s direct supervisor, I have received Nandita’s request for keyboards, and after reviewing the information, I’ve decided to approve the request.​

Steve Approves

Ways to Approve

Approvers can access approval requests to take action using any of the following: 

  • SAP Ariba Guided Buying
  • ​SAP Ariba Buying and Invoicing
  • ​SAP Ariba Mobile App
  • ​The Approval Notification Email

Guided Buying​ Approval flow key concepts

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