Expense Codes are used for tracking any expenses a worker incurs while on the job, such as travel or equipment costs. They usually contain related Expense Types.
Each Expense Code is associated with a general ledger account code, thereby allowing for detailed financial tracking.
Expense codes associated to a Worker’s account will be visible as an option to select for reimbursement.
For instance, Joe’s driving expenses are covered by Expense Codes specific to driving and contain such Expense Types as Mileage and Fuel. When creating his expense sheet, he would select Mileage to specify the expense he is asking to be reimbursed for. The associated Expense Types would then calculate the amount that Joe should be reimbursed.
Expense Codes are selected by workers from a list that appears on expense sheets.