Managing Expense Codes

Objectives
After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Explain what an Expense Code is in SAP Fieldglass.
  • Navigate an Expense Code admin object.
  • Create an Expense Code in SAP Fieldglass.

Expense Code

Expense Codes are used for tracking any expenses a worker incurs while on the job, such as travel or equipment costs. They usually contain related Expense Types.

Each Expense Code is associated with a general ledger account code, thereby allowing for detailed financial tracking.

Expense codes associated to a Worker’s account will be visible as an option to select for reimbursement.

For instance, Joe’s driving expenses are covered by Expense Codes specific to driving and contain such Expense Types as Mileage and Fuel. When creating his expense sheet, he would select Mileage to specify the expense he is asking to be reimbursed for. The associated Expense Types would then calculate the amount that Joe should be reimbursed.

Expense Codes are selected by workers from a list that appears on expense sheets.

Navigating the Expense Code Admin Object

Select the Expense Code admin object from the Financial Data section of the admin menu to view a list of expense codes that have been configured for WorkingNet’s tenant.

Create an Expense Code

Because of the data intensive nature of their work, WorkingNet allows external data network designers to expense their internet use.

As the SAP Fieldglass administrator for WorkingNet, you will need to create a new Expense Code in SAP Fieldglass to allow external workers to expense their internet use.

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