Manual financial planning is available for portfolio items, initiatives, and buckets. You can set up specific views for different objects. For example, you can set up the views Forecasted Cost of Items, Forecasted for Buckets, and Forecasted for Initiatives.
You can use distribution functions to enter financial planning data. A distribution function allows you to distribute values across several periods. For example, you can distribute an additional €10,000 per month over the next twelve months. Without distribution functions, you would have to adjust the twelve months individually.
You can also define portfolio buckets as default sponsors for the various financial groups. In this way, you can document that another portfolio bucket bears certain costs of a portfolio item. However, a value flow does not occur between the portfolio bucket and the item.
Planning Financial Values in Buckets and Items Directly
The figure Manual financial planning of a portfolio item shows financial planning with three different views and two categories. During financial planning, you can switch between these objects.
Once categories, groups, and views are defined, you can start financial planning. The figure demonstrates manual financial planning for a portfolio item. In this case, the view Forecast is predefined for manual planning. You can therefore enter forecasted costs for all periods within the planning interval.
Look at the following demonstration to learn how to plan financial values for a portfolio item:
Roll-up of Financial Planning Values
In Portfolio Management, you define portfolios as hierarchies made up of different levels of buckets. Portfolio items are assigned to the lowest level buckets. Financial data planned at the level of items can be rolled up to the superior bucket. An example: you enter the financial planning view Forecast for an item manually. The Forecast view is rolled up to the respective view of the bucket. You cannot manually change the Forecast view for the bucket.
A view is either rolled up to the bucket or maintained manually. A roll-up of planning data is possible from an item to a superior bucket. A roll-up is also possible from a bucket to a superior bucket. If you make use of initiatives, a roll-up is possible from an initiative item to a superior initiative to a superior bucket. Details of the roll-up process are set up in the configuration of views.
Look at the following demonstration to learn how to aggregate planned financial values from items to buckets and how to plan financial values directly on buckets: