Interacting with Documents in Reading Mode

In SAP BI 4.3, you may come across error messages in which you are advised to save your document to improve its next loading time. These messages are replaced by a bullet on the Save button in the toolbar. A tooltip appears when you hover the mouse over the button letting you know why it is recommended to save the document, i.e.:

• either because the was created in a much older release
• or because the document’s data source was modified.

In both cases, the links of the document with the data source are updated thanks to this saving process and have not to be recreated when the document is opened the next time.

When exporting to an Excel file, if you have several reports in your document, you can decide to export all of them or explicitly select the ones to export. Each report is saved as a spreadsheet in the Excel file. You can select between two options:

• Check Prioritize the Formatting of the Document to keep the formatting in the .XLSX file.
• Check Prioritize Ease Data Processing in Excel to avoid merging multiple cells into Excel cells as much as possible and benefit from the data processing features of Excel.

You can export either:

• Reports' data, by selecting the Reports radio button, and selecting the reports you want to export.

• Documents' raw data by selecting the Data radio button, and selecting the queries you want to export.

You can also configure the text qualifier, column delimiter and charset. In the column delimiter drop down, you can also directly type in a custom character you want to use, such as the pipe (|) for instance.

The class name is added to objects with identical names when exporting query data to a .CSV file. If the class names are also identical, then the parent class name is also attached.

When a document is refreshed, several queries may display the same warning message(s), for example No Retrieved Data or Partial Data. These messages are gathered into one group warning allowing users to close all warnings in one shot rather than closing them one by one. The number indicated in the group warning corresponds to the number of queries the warning applies to. Click this number to display the names of all related queries.

If you prefer not to see these warnings, select the Hide Refresh Warnings Messages option in the Main Side Panel → Properties tab. They will not be displayed after the refresh, however a yellow bullet appears on the Refresh toolbar button if a query was partially refreshed (you can open the Advanced Refresh dialog box to find out which queries were partially refreshed).

In Reading mode, the Filter bar is the single place where you can see and, when possible, modify the filters and input controls that impact your document’s dataset.

In detail, the Filter bar contains the following items:

• The Reset button to reset all input controls to their default values and remove the element linking filtering.
• The prompts that have been answered during the document’s queries execution. Click Prompts to see these values. To modify them, refresh your document and provide new values for the prompts.
• The document’s input controls that apply to the whole document, and the report input controls that apply only to the current report. Click an input control to modify its values using list, multi-list (checkboxes), slider, spinner… depending on the document’s designer choice. For list and multi-list, a search text field can be used to find only the values that match a search string. For a group of input controls, click the group and select the input controls to add. The order in which you select the input controls defines the filter path, i.e. the input controls’ dependencies. For example, if you select Country before City, the selected countries filter your choice of cities.
• Element linking through which a block is filtered by a value selected in a table. Click the element linking icon to display the value of this element linking and reset it, if needed.

The Freeze Header functionality offers the following improvements:

• It is available in both Reading and Design modes.
• You can enable it for all tables of the report by clicking the Freeze Headers button on the toolbar.
• You can enable it for every individual table and additionally define the number of rows or columns you wish to freeze. In Reading or Design mode, click the Freeze Header button or command in the table’s context menu. This opens the Freeze Header dialog box in which you can define these options
• Scroll through the report in Freeze Header mode is smoother.

The Auto-refresh mode that is available since SAP BI 4.2 SP6 allows users to automatically refresh a document and avoid the session to time out. The Auto-refresh mode can be used to show a document on a public screen for an extended period of time, while automatically and regularly refreshing it.

In SAP BI 4.3, this mode has been improved and renamed into Presentation Mode. This new mode proposes new options such as the ability to switch from one report to another and full-screen display.

In SAP BI 4.3, you can sort data in Reading mode.

In SAP BI 4.3, you can rank data in Reading mode.