Exploring SAP Applications for Make-to-Stock – Process Manufacturing Based on Production Order (2UG)

• Maintain PIRs (F3445)
• Schedule MRP Runs (F1339)
• Monitor Material Coverage (F2101)
• Convert Planned Orders - to Production Orders (CO41)
• Display Production Order (CO03)
• Pick Components for Production Orders (CO27)
• Post Goods Movement (MIGO)
• Manage Production Orders (F2336))
• Post Goods Receipt for Production Order (F3110)
• Confirm Production Operation (F3069)
• Manage Production Operations (F2335)
• Material Scrap (F2035)

You can use this app to create and monitor planned independent requirements (PIRs) of materials in months or weeks. The information can be used to negotiate rates with your suppliers and, as a result, reduce costs. PIRs are used to procure or produce materials or components prior to receiving sales orders for materials. This information is particularly important if the lead times demanded by your customers are shorter than those to which your suppliers can commit.

The Maintain PIRs app helps you detect forecasting errors early in the process so you can produce or purchase sufficient quantities of material to cover future sales demands on-time. The forecast period indicator is defined in the material master.

Note

The Maintain PIRs app only shows results for the selected period indicator. The default view is set to monthly periods.

• Sort and filter the list of materials based on various filters such as reach, accuracy, plant, active version, or period indicator.
• Determine the reach of your PIRs and find materials with an insufficient reach.
• See how accurate your PIRs are for each period.
• Create additional PIR versions for each material.
• Change a PIR version to active or inactive
• Mass maintain your PIRs - you can process materials either in months or weeks for up to 12 months or 52 weeks. You can also adjust the period within which you want to process the PIRs.
• Use Microsoft Excel files using the comma-separated value file format (.csv) to maintain PIRs.

During the MRP run, the system checks whether current material demand can be covered by current inventory and expected material receipts. In a regenerative MRP run, the system plans all materials irrespective of whether they have been changed since the last MRP run. In a net change MRP run, the system only includes materials that have been changed since the last planning run in the new planning run. If current demand is not covered, the system creates purchase requisitions.

You can use this app to create and schedule a job for executing your MRP runs. To automate the planning process, the MRP run has to be carried out on a regular basis so you can use this app to create a job that performs this task for you; reducing your workload by running this task smoothly in the background.

You can perform the following tasks if the role Production Planning - MRP Runs is assigned to your user:

• Create and schedule jobs for your MRP runs. You can define:
  • The description, start date, start time, and recurrence of the MRP run.
  • Specific control parameters for the MRP run.
  • The planning scope of the MRP run.
• Monitor the jobs and display information on the status, planned start, end, and duration, for example. In the Job Details screen you can display a log with information on the planning run.
• Cancel the job.

1. Define the start and end dates of the job in the Application Jobs screen and choose New (+).

   The system navigates to the New Job screen.

2. Mandatory: Select the job template Material Requirements Planning (MRP).
3. Optional: Enter a job name in the General Information section.
4. Define the scheduling options in the Scheduling Options section.
5. Define the following settings in the Parameters section of the screen in the Control Parameters subsection:
   • Regenerative Planning

     Select this checkbox if you want the system to execute a regenerative planning run. In this type of planning run, the system plans all selected materials irrespective of whether they have been changed in any way relevant to MRP since the last planning run. If you do not select this checkbox, the system automatically executes net change planning. Net change planning reduces MRP runtimes and is, therefore, the recommended planning type.

   • Planning Mode (Mandatory)

     You can choose between planning mode 1 (adapt planning data) or planning mode 3 (delete and recreate planning data). Planning mode 1 (adapt planning data) reduces MRP runtimes and is, therefore, the recommended planning mode.

   • Scheduling

     You can choose between the determination of basic dates only, or you can choose lead time scheduling and capacity planning.

6. Define the scope of the planning run in the Planning Scope section of the screen:
   • You can limit the planning run to one or more plants, materials, or MRP controllers.
   • You can perform the planning run for a combination of these settings.
7. Choose Schedule to complete the process.
8. Optional: In the Display MRP Key Figures app, you can find detailed information on the completed MRP runs and in the Display MRP Master Data Issues app, you can find information on all issues concerning master data that were detected during an MRP Live planning run.

With this app, you can monitor all the materials in a selected area of responsibility. This includes collective requirements materials, make-to-stock and make-to-order materials, and materials for direct procurement. You are provided with a list of all materials with a net requirement segment or individual planning segments, which considers the following planning segments:

• Net segment - planning for the whole MRP area
• Individual customer segment - using sales order stock
• Individual project segment - using project stock
• Segment for direct production planning - with direct creation of planned orders
• Segment for direct procurement planning - with direct creation of purchase requisitions

The system calculates the requirements for each segment separately. The materials of these planning segments might have coverage issues according to a specified shortage definition. The shortage definition you choose contains a set of rules that the system uses for calculating the material shortages. These rules define the scope of the shortage calculation, meaning the supply and demand elements to be considered and the conditions that have to be met to be a relevant shortage. You can use the default filters Time till Shortage, Material, and Individual Segment to narrow down the scope of your list.

This app provides you with the information that you need to be able to react to the shortage situation on time, meaning that you can avoid disruptions to production or to the fulfillment of customer demands. From this app, you can directly navigate to the Manage Material Coverage app to view details of the selected materials and check different solutions.

• Select an area of responsibility
• Select a shortage definition depending on how you want the system to calculate the material shortage
• Narrow down the scope of the material list by using the Time till Shortage filter as well as other filters
• View a material list according to the selected shortage definition as well as other selection criteria
• Choose which table columns are shown and how table entries are sorted
• Display and configure a chart that shows the stock availability of a selected material within the horizon you select
• Navigate from the projected stock quickview to the Manage Material Coverage app by choosing Check Material Coverage
• Open a quickview for the material
• Open a quickview with a list of vendors for a material if there is more than one
• Tailor the app to your needs and save the combination of shortage definition and filters as a variant
• Save your personalized variants as tiles on your home page from which you can access this Monitor app or directly navigate to the respective Manage app
• View details of selected materials and check different solutions in the Manage Material Coverage app
• Find which shortages you accepted in the Manage Material Coverage app
• Revoke the acceptance of shortages to process the materials in the Manage Material Coverage app again and find solutions
• In SAP S/4HANA Cloud, public edition, you will see the extended material number in the Material field in this app.

The Convert Planned Orders - to Production Orders application is based on the SAP transaction CO41, which enables you to convert planned orders to production orders. CO41 is classified in the Production Planning and Control module under the application component Production Order.

• Display a list of all planned orders
• Create production orders
• Automatically execute order release, so production can start immediately

Note

It is possible to change order quantities (such as merging the quantities of two planned orders into one order). You may then delete the obsolete planned orders from the selection list before executing order conversion. Run MRP to delete the obsolete planned orders from the database (the planned orders must not be firmed, otherwise MRP would leave them untouched).

The Display Production Order application is based on the SAP transaction CO03, which enables you to display production orders. CO03 is classified in the Production Planning and Control module under the application component Production Order.

• Search for production orders
• Display production order detailed information
• Users with permission can review and check production orders

The Pick Components for Production Orders application is based on the SAP transaction CO27, which enables you to pick components for production orders. CO27 is classified in the Production Planning and Control module under the application component Production Order.

• Search process orders
• Select relevant reservations
• Select picking lines and perform batch determination
• Copy batch determination results
• Post goods movement

Note

If the system shows the message Batch determination was carried out without selection specification, ignore it. If only part of the required quantity is found to be available during batch determination, the unconfirmed quantity remains as an open line item within the picking list. You should then delete the line item from the picking list before saving, as this line item can't be posted.

This Post Goods Movement app is based on the SAP transaction MIGO, which enables you to post goods receipts with reference to a purchase order. MIGO is classified in the Materials Management module under the application component Inventory Management.

MIGO replaces all the conventional transactions for posting goods movements whose transaction codes start with MB*. Note that as a result of the completely new development of MIGO, the system behavior may differ slightly from the behavior of the old goods movement transactions (MB*). Such variations are due to the different usability concept and do not constitute a functional limitation.

You can use the transaction MIGO to post the following goods movements:

• Goods receipts from external procurement
• Goods receipts for orders
• 'Other' goods receipts
• Return deliveries and subsequent deliveries
• Goods issues
• Transfer postings and stock transfers
• Subsequent adjustment for subcontracting

Each time you call up the transaction, the screen is displayed as it was configured the last time you used it. The screen is split into three areas:

• Overview tree

  You can show and hide this area via the Overview on/off button. The overview screen displays the last ten documents for orders, reservations, material documents or held data. You thereby always have an overview of the last activities you carried out.

• Header data

  You can show and hide this area via the Open/close header data button.

• Detail data

  You can show this area by choosing the item for which you want to display detail data in the Line column of the item overview. You can hide the detail data again by choosing Close detail data.

In addition:

• You can maintain and display all the data on one screen. You can find all the information you need for an item without having to switch from screen to screen. You can just hide any detailed information you do not require.
• When you enter goods movements, the system does not issue any messages; before you post the goods movements, you can display all the messages at once.
• Instead of having to enter the same data every time you enter a new goods movement (for example, plant, storage location, or movement type), you enter the data you use most often only once via Settings → Default values. The system then proposes this data every time you enter a goods movement.
• If you do not know the exact name of the material, plant, or storage location, you just enter part of the number or a description. The system then searches for and proposes the complete term for you .

• Choose Functions and Documents
  • In a list field, you can choose which transaction you want to process:
    • Goods receipt
    • Goods issue
    • Return delivery
    • Subsequent delivery
    • Reversal
    • Release GR blocked stock
    • Remove from storage
    • Place in storage (putaway)
    • Transfer posting
    • Subsequent adjustment
  • In a second list field, you define what you want to reference in each transaction. Depending on the selected transaction, you can reference one of the following:
    • Purchase order
    • Order
    • Material document
    • Delivery note
    • Inbound delivery
    • Outbound delivery
    • Shipment
    • Transport identification code
    • Reservation
    • Other
  • You can also display material documents and go from them directly to the Financial Accounting documents.
  • To the right of the list fields, you can enter the desired document number or search for a document. The system displays the search results in a separate window at the bottom of the screen. Within the output of the search results, the functions of the SAP List Viewer are available.
• Define Default Values
  • You can define default values that the system proposes every time you enter a goods movement. For example, you can define a plant, storage location, and movement type as default values. You define these default values by choosing Settings → Default values.
  • It is also possible to change the default values for the movement type and for the special stock indicator directly, without calling the dialog box for the default values. Enter the required movement type and special stock indicator in the first line at the top right in MIGO, and choose Enter.
• Search for Documents
  • You can search for purchasing documents, material documents, reservation documents, and goods receipts for orders. Searching for goods issues for orders is the same as searching for reservations; in both cases, the output list for the reservations is identical. If you reference a reservation when you post a goods movement, you should be careful to reference the correct reservation (receipt or issue). You can carry out the posting regardless of whether it is a receipt reservation or an issue reservation.
  • If you have called up the search function, enter your search criteria in the dialog box. The system displays the search result in a separate window at the bottom of the screen. You can use the functions of the ABAP List Viewer for the output of the search result. In this way, you can sort the documents found according to different criteria. To copy the documents to the item overview in order to process them, double-click.
  • You can close the window containing the search results by choosing Close search result. You can show it again by choosing Display last search result.
  • The search results disappear when you call up the transaction again.
• Enter Material, Vendor, Plant, and Storage Location

  There are more options for entering data for the material, vendor, plant, and storage location. For example, if you do not know the exact storage location number, you just enter part of the storage location number or name and choose Continue. The system displays a dialog box containing all the storage locations in which the entered data appears.

• Select/Deselect Items and Copy Entries
  • To post an item, you have to select each item to be posted using the OK indicator.
  • In the item overview, you can also select or deselect several or all items at once. To do this, set the OK indicator for the first item to be selected or deselected and choose Copy cell contents. The system copies the set indicator from the current item to all items that are below it, even when these are outside the visible area of the item overview.
  • Using this function for copying data that has been entered, you can copy your entries to all other fields that are ready for input (for example, the storage location, the entry quantity, or the stock type).
• Hold and Manage Data
  • If you have to stop processing a goods movement before you have posted it, you can hold the data you have entered in the system without posting it. This means that the next time you use the transaction, you only have to call up the held data instead of having to re-enter it all.
  • You can copy the data that you want to hold to the list of held data, by choosing Hold. You can view the list of held data by choosing Goods receipt → Held data. In this list, you can choose which data you want to continue processing. The last ten pieces of data you held are displayed in the overview tree; you can select them for further processing by double-clicking on them.
  • Held data is automatically deleted when you continue to process the goods movement.
  • For frequently recurring transactions/events, it is possible to use held data as a reference that will not be deleted after the recall (see Notes for held data).
  • You can delete the held data you no longer require by choosing Goods receipt → Held data. You can delete held data that is no longer required for all users at once using the report Manage Held Data (MMIM_PREDOC_MAINTAIN).
• Check Documents and Evaluate Error Log

  The system does not issue any warning messages or error messages while you are entering a goods movement. If you want to know for which items the system issued a warning or error message before you post the goods movements, choose Check. The system displays all the warning messages and error messages in a dialog box. If you save the document immediately by choosing Post, you only receive a dialog box with an error log containing the warning and error messages if any were issued. After you have checked a document for the first time, the item overview contains a new column, Status, which displays the check results for each item via a traffic light symbol. To go to the error log for this item, choose the button.

• Display Material Master Record and Vendor Master Record

  If you require more data for a material or vendor, you can go to the respective master record by double-clicking the corresponding field. You can also display the detail data for user names and account assignments by double-clicking them.

With this app, you can monitor the progress of production. You have an overview of the current situation with all the information you need to solve any issues. If, for example, a particular order is delayed, you can navigate to the details to see at a glance why the order is delayed - perhaps there are missing components or there is a quantity deviation. You then have the information you need to take immediate action to resolve the issue and to keep your production processes running as smoothly as possible.

Note

You may need additional authorization to be able to navigate to and execute related apps.

If you have the role Production Supervisor - Discrete Manufacturing assigned to your user, you can do the following:

• Select an area of responsibility.
• Narrow down the scope of the order list with additional filters.
• View a table of orders according to your selection criteria.
• Select which columns are displayed and sort the table entries.
• Save the combination of filters and table settings as a personalized variant and save your variants as tiles on your home page.
• View current issues for each production order and determine the cause of the issue.
• Open a popover for materials, production orders, production order operations, and work centers and navigate to related apps.
• Open a popover showing the current and preceding statuses for each production order.
• Display configuration of the material being produced.
• Release production orders with the status Created.
• Read master data for production orders with the status Created.
• Access a detail screen for each production order.
• Navigate to related apps to solve issues.

With this app, you can post the receipt of goods with reference to a production order. The app proposes a selection of production orders as well as the corresponding material item level that can be posted. This app supports you, for example, as a warehouse clerk in your daily work.

• Post the receipt of goods with reference to a production order.
• Post the receipt of goods with reference to a production order, which contains order items with single account assignments (procurement for direct consumption).
• Post the receipt of goods with reference to a production order, which contains order items with shelf life expiration date or production date. Before you post the goods receipt, the app supports a check of the shelf life expiration date.
  Note

  If the shelf life expiration date check is active and at least one of the fields Minimum Remaining Shelf Life or Total Shelf Life is maintained in the material master, you have to enter the shelf life expiration date or the production date of the material at the time of the goods receipt. The app then checks whether the remaining shelf life is sufficient. The minimum remaining shelf life is a minimum amount of time up to which the material must be in good condition so that the system will accept the goods receipt. Depending on your settings, the fields are displayed and/or are ready for input. You can only enter the shelf life expiration date of a material, if the shelf life expiration date check is active for the plant, active for the used movement type and the minimum remaining shelf life is maintained in the material master record or in the purchase order item.
  Note

  In a cross-plant planning scenario you classify the two or more plants involved as planning plants and production plants. The authorization check of the app verifies the planning plant. The app only displays the plant for which you have the appropriate authorization role.

  • A production plant is a plant in which the production process and the goods issue takes place for the material produced.

  • A planning plant is a plant in which, after order execution (in another plant), the goods receipt takes place for the material produced.

• Displays detailed information about the level on which a material is stored: plant, storage location, or storage bin. Note that the availability of these fields depends on your configuration settings.
• Output management and attachment service
• Barcode scanning of purchase orders with mobile devices
  Note

  The prerequisite for barcode scanning is a mobile device with a touch-sensitive display together with a SAP Fiori Client.
• This app includes SAP CoPilot. This digital assistant in the SAP S/4HANA system supports you with features such as business context awareness or quick actions to manage follow-on activities directly from the app.

With this app, you can partially or completely confirm production operations. You can enter produced quantities including scrap or rework, edit material movements including splitting quantities between batches, and specify durations for activities for the selected production operation.

You can do the following if the role Production Operator - Discrete Manufacturing is assigned to your user:

• Select a production order and a related production operation for processing.
• Record quantities for yield, scrap, or rework.
• Select a reason for variances from planned quantities.
• Get an overview of all materials used for the production operation.
• Edit a material used in the production operation, for example the storage location or the quantity to be confirmed.
• Consume materials from various batches and split quantities between batches.
• Add and confirm unplanned materials.
• Enter information on activities that have been defined for the work center, such as setup, machine, and labor times.
• Enter a note with additional information.
• Confirm the production operation partially or completely.

You use this procedure to confirm unplanned materials used during the production operation. When you partially or completely confirm the production operation, the originally unplanned materials are confirmed.

1. Choose Add Material.
2. In the Add Material dialog box, enter the unplanned material with the plant and the corresponding storage location. Enter the quantity of the material used.
3. For batch-managed material, you can enter a batch number.
4. Confirm your entries.

With this app, you can monitor the progress of production. You have an overview of the current situation with all the information you need to solve any issues. If, for example, a particular operation is delayed, you can navigate to the details to see at a glance why the operation is delayed - perhaps there are missing components, the resource may be occupied by another operation, or the previous operation is still not finished. You then have the information you need to take immediate action to resolve the issue and to keep your production processes running as smoothly as possible.

Note

You may need additional authorization to be able to navigate to and execute related apps.

If you have the role Production Supervisor - Discrete Manufacturing assigned to your user, you can do the following:

• Select an area of responsibility.
• Narrow down the scope of the operation list with additional filters.
• View a table of operations according to your selection criteria.
• Select which columns are displayed and sort the table entries.
• Save the combination of filters and table settings as a personalized variant and save your variants as tiles on your home page.
• View current issues for each operation and determine the cause of the issue.
• Open a popover for the materials and navigate to related apps.
• Open a popover for the production orders and navigate to related apps.
• Open a popover for the production order operations and navigate to related apps.
• Open a popover for the work centers and navigate to related apps.
• Open a popover showing the current and all preceding statuses for each production order operation.
• Release production order operations currently in status Created.
• Access a detail screen for each production order operation.
• Confirm production order operations.
• Navigate to related apps to solve issues.

1. In the first screen, you can restrict the list of operations to only those that are delayed by setting the filter Issue Type to Delay. Choose Go or press Enter.

   The system reduces the number of operations displayed to the ones that are delayed.

2. You can also specify a delay duration, if necessary. This makes sense if you want to deal with the operations with the longest delays first, for example. In this case, select the option > 2 Days from the dropdown list and choose Go or press Enter.

   The system further reduces the operations displayed to the ones that are delayed by more than two days.

3. You now have an overview of the following information:
   • The delayed operations
   • Which production orders are affected by the delayed operations
   • The work centers at which the operations are to be processed
   • The scheduled and actual start and end times per operation
   • All the operation issues. If you choose the icon of the issue, the system displays a popover with the issue details. The information you see here may answer the question about why the operation is delayed. For example, if the delay icon and the missing components icon are highlighted in red, the reason for the delay is probably due to missing components.
     Note

     You can also choose the production orders, materials, work centers, or operations, to display popovers with more detailed information. From these popovers, you can also navigate to various other apps.
4. Choose a row to access all the details for that operation.
5. On the detail screen, you get an overview of the following information:
   • The operation issues
   • The components (all or missing), with a popover showing the current coverage
   • The order schedule with a progress bar indicating the progress of the operations by different colors
   • The work center schedule with a progress bar indicating the progress of the individual operation by colors as well as any existing operation issues
   • The confirmations
   • The inspection lots
6. Navigate to related apps for editing the production order, confirming an operation, or displaying further details on the work center to solve the delay.
   Note

   You may need additional authorization to be able to execute related apps.

With this app you can compare actual scrap figures recorded in the production confirmations with the expected scrap that was defined in the material. It allows you to implement a feedback loop for updating the expected scrap percentage in the material. The app shows the materials where the expected scrap percentage most differs from the actual scrap percentage

• Create your own visual alerts on KPI tiles for a specific time period and other related features
• See real-time data from different perspectives or dimensions
• Navigate with context transfers between chart views and mini tiles
• Make selections in charts and other representations
• Automatically calculated fields
  • Expected scrap percentage of material
  • Actual scrap percentage of material
  • Actual yield percentage of material
  • Actual rework percentage of material

This app uses the following CDS views:

• C_MfgOrdItemMaterialScrapQ
• MfgOrderItemCube

• SAP Activate Roadmap Viewer

• SAP Signavio Process Navigator

• SAP S/4HANA Cloud, public edition

• SAP Fiori Apps Reference Library

Note

Open links to standard websites in your regular desktop browser instead of the remote desktop browser used for the SAP S/4HANA Cloud, public edition training system. Use the remote desktop browser only to access the training system.