Exploring SAP Applications for Production Subcontracting – External Processing (BJK)

• Manage Purchase Requisitions (F1048) SAP Fiori app

• Post Goods Movement (MIGO) SAP GUI App

• Manage Supplier Invoices (F0859) SAP Fiori App

With this app, you can extend follow-on documents such as purchase contracts, purchase orders, and RFQs, at header and item level. You can make the custom fields available in several apps, and a handover of data is also possible by using business scenarios. After the extension field for a business scenario is enabled, the value of this field is copied between the corresponding follow-on documents.

• Search for purchase requisitions based on different criteria, such as purchase requisition ID, plant, purchasing group, purchasing organization, material group, and processing status.

• View or edit purchase requisition items.

• View the processing status of purchase requisition items.

• Depending on the status of a purchase requisition item, you can create follow-on documents, such as contracts, RFQs, or purchase orders.

• Preview and edit the follow-on documents that you have created. RFQs created from one or more purchase requisition items can now be previewed and edited directly in the Manage RFQs app.

• Assign sources of supply such as info records, contracts, scheduling agreements, or fixed suppliers to the purchase requisition items. Additionally, based on the suppliers' operational scores and the price per item offered by the suppliers, you can compare the available sources of supply and assign them to purchase requisition items.

• View the total purchasing spend of various sources of supply.

• View the business card of the supplier.

"Goods Movement" refers to the planning, entry, and documentation of stock movements such as goods receipts, goods issues, physical stock transfers, and transfer postings on a daily basis.

You can use the Post Goods Movement app to post the following goods movements:

• Goods receipts from external procurement
• Goods receipts for orders
• "Other" goods receipts
• Return deliveries and subsequent deliveries
• Goods issues
• Transfer postings and stock transfers
• Subsequent adjustment for subcontracting

With this app, you can create and display a supplier invoice based on the received document. You can specify the purchase order items to which your supplier invoice relates. If you select the Simulate or Post buttons, the system compares the quantity and amount data of each supplier invoice item with the data of the related purchase order item. If goods-receipt-based invoice verification has been defined for a purchase order item, the system compares the supplier invoice data with the related goods receipt data. If the deviation is outside defined tolerances, the invoice is posted, but the invoice is automatically blocked for payment. If the system determines the responsible person, an approval process is initiated. You can use the Supplier Invoices List app to search for supplier invoices and use the search result as a supplier invoice worklist. Depending on the status, you can, for example, release or reverse a blocked supplier invoice.

Starting with the Create Supplier Invoice tile, you can, for example, do the following:

• Create a supplier invoice. You can also create credit memos, subsequent credits, and subsequent debits.
• Choose See More in the General Information section to edit, for example, the Assignment, Item Text, and Header Text fields. After posting, the system transfers these texts into the corresponding Financial Accounting document.

  In addition, you can change the exchange rate that is displayed according to the customizing settings. You can change the exchange rate until you create an invoice item. If you specify a purchase order reference with a fixed exchange rate and you create the invoice item, the exchange rate is created automatically for the invoice.

• Create all relevant items for one or multiple purchase order references for which the invoice was received. You can deselect items that are not relevant. In addition, you can create a supplier invoice without a purchase order reference. In this case, complete missing data for the invoicing party, currency, and baseline date.
• Add G/L account items.
• Enter and check the tax data.
• Edit payment terms.
• Enter unplanned delivery costs.
• Add multiple attachments.
• Simulate, hold, or post the supplier invoice.

  The Simulate function allows you to display the account movements before posting the document. In the Simulation view, you can also switch the simulation currency and post the supplier invoice.

• One clerk can park the invoice document and another clerk can complete the process and post it.
• Reduce the invoice. If you receive a supplier invoice with a deviation either in the amount, or quantity, or both, you can document this difference in the detail data of the invoice item by choosing the Reduce Invoice button. For a reduced invoice, the app posts an invoice and a credit memo at the same time, and creates a letter of complaint.
• Output specific business documents. You can output specific business documents that are created when supplier invoices are created, for example, letters of complaint to the invoicing party (invoice reduction). For more information, see https://help.sap.com/s4hana under SAP S/4HANA Cloud, public edition → Product Assistance → Generic → Information → General Functions for the Key User → Output Control.

Using the Supplier Invoices List app, you can search for supplier invoices by using the filter bar. The Supplier Invoices List view contains supplier invoices that have been created with or without the business network. Depending on the status, you can, for example, do the following:

• Status Posted or Blocked for Payment: You can navigate to the supplier invoice. You can review the detail data and reverse or release the supplier invoice.
• Status Held: You can navigate to the supplier invoice. You can choose the Edit button, and you can change the data and simulate, hold, or post the supplier invoice.
• Status Draft: You can navigate to the supplier invoice. You can complete the detail data and simulate, hold, post, or discard the supplier invoice. Supplier invoices with the status Draft are sent out by supplier using the Business Network.
• Status Draft (Personal): Supplier invoices with the status Draft (Personal) are created whenever you start entering an invoice with the Create Supplier Invoice tile. In the supplier invoice list, the supplier invoices with status Draft (Personal) are only displayed for your user. The status Draft (Personal) allows you to open the invoice draft in several views at the same time.

Note

If an Ariba invoice is too complex, you cannot use the Create Supplier Invoice app to post the invoice. If the Create Supplier Invoice – Advanced app is available, you can create and post the invoice in this advanced app. Then, you can use the Create Supplier Invoice app to confirm that the Ariba invoice already exists. To do this, choose the Confirm button and enter the invoice number of the previously posted invoice.

Key users can extend the app in the Custom Fields and Logic app using the following business contexts:

• Supplier Invoice Header
• Supplier Invoice Item with PO Ref.

You have the following options:

• Add additional fields to forms.
• Change the order of fields.
• Regroup and rename fields.
• Save the current layout.

You can make settings to exclude fields.

You can add fields to the following UI elements:

• Manage Supplier Invoices Header (Business Context: Supplier Invoice Header)
• Manage Supplier Invoices Item screen for Invoice Item with PO Ref. (Business Context: Supplier Invoice Item with PO Ref.)