Understanding Process Steps and Business Roles for Batch Management (BLF)

• Batch Search Alternative 1

  When materials are sold, when they are produced or when they are on stock it is sometimes necessary to do a quick review on certain batches. The batch fact sheet displays the most recent information on a given batch and links directly to further transactions. The enterprise search capability of SAP S/4HANA enables an easy possibility to find distinct batches.

• Batch Search Alternative 2

  The Batch Overview tile leads to a search page where a number of batches displays based on a number of selection criteria. The criteria can be personalized via the settings on the batch list page.

• Batch Creation

  Even most batches are automatically created during goods receipt it is also necessary to create batches manually. The DRAFT framework enables the creation of a draft instance that can be converted to an active instance at any point in time.

• Maintaining Batch Master Record Alternative 1

  Manual adjustment is needed for batch master data. The batch master is created during goods receipt.

• Maintaining Batch Master Record Alternative 2

  Manual adjustment is needed for batch master data. The batch master is created during goods receipt.

• Batch Information Cockpit - Batch Selection

  With this functionality you can search for batches according to different selection criteria, like material data, classification, and best-before date. You can adapt the selection in the Batch Information Cockpit to customer-specific requirements by creating user-specific groups. You can get additional information by using subsequent actions. You can use each batch managed material that is delivered to a customer. If you do not have an adequate material, run test script (Make-to-Order Production - Finished Goods Sales and Final Assembly) BJE.

• Batch Information Cockpit - Change Batch Selection

  With this functionality, you can restart the batch selection and adapt the search by changing the general layout to predefined variants. You can use each batch managed material that is delivered to a customer. If you do not have an adequate material, run test script (Make-to-Order Production - Finished Goods Sales and Final Assembly) BJE.

• Batch Information Cockpit - Top-Down and Bottom-Up Analysis

  With this functionality you can identify which batches are delivered to which customer and which raw material batches are used for the production of which finished product. You can adapt the selection in the Batch Information Cockpit to customer-specific requirements by creating user-specific groups. You can get additional information by using subsequent actions. You can use each batch managed material that is delivered to a customer. If you do not have an adequate material, run test script (Make-to-Order Production - Finished Goods Sales and Final Assembly) BJE.

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Access to business applications is controlled by role-based authorization management. You assign Business Roles to Business Users, and the roles provide access to business tasks. Business Users are defined as employees, contractors, or other individuals that need access to the SAP S/4HANA Cloud, public edition system.

1. Navigate to https://rapid.sap.com/bp/#/BP_CLD_ENTPR.
2. Select your country localization from the Version drop-down list.
3. In the Solution Scope section, expand the relevant scope item group.
4. Select a scope item.
5. Download the test script.
6. Navigate to the Roles section of the test script.

A Business Role is assigned to a Business User to grant permission to access applications in SAP S/4HANA Cloud, public edition, public edition.

One or more Business Catalogs have been assigned to a Business Role. Business Catalogs include access to one or more applications, dashboards, or displays of data.

Administrators can control visibility to the data granted through the catalog by applying General Restrictions to Business Catalogs. By maintaining access restrictions, you can define the subset of all existing business objects a user can view (read) or edit (write) when working with a particular business role.

The Business Catalog defines which access categories are available (Value Help, Read, Write), and for which fields restriction values can be maintained. The fields vary per catalog, as they are based on the fields within the apps in the catalog. The Business Role aggregates restrictions for all Business Catalogs.

Administrators define a restriction based on a supported field (for example, company code, country, controlling area, and so on). Supported restriction fields vary per Business Catalog, as they are based on the fields within the apps in the catalog. You can restrict data access for the Value Help, Read, and Write separately. Read access always includes Value Help access, and Write access always includes Read access.

1. Log into the SAP S/4HANA Cloud, public edition system.
2. Select the Manage Business Roles application from the Launchpad.
3. Select a Business Role.
4. Select the Assigned Business Catalogs tab to view the standard Business Catalogs assigned to the standard Business Role.
5. Select a Business Catalog.
6. Select the Catalog Description tab to view the Functional Description, Authorization Criteria, and Associated Catalogs information.
7. Select the Applications tab to view the Fiori apps mapped to the Business Catalog.

Note

Please do not edit SAP Standard Business Roles directly. To customize Business Roles, always make a copy of the SAP Standard Business Role or use the option Create From Template in the Maintain Business Roles application.

To apply General Restrictions, an Administrator should first make a copy of the SAP Standard Business Role, or create a new role based on the SAP Standard Business Role Template. For example, if you need to restrict access in the Accounts Payable Accountant Business Role for some users to only Company Code 1710 (United States), and for some users to only Company Code 1010 (Germany), you will create two new Business Roles based on the SAP Standard Accounts Payable Accountant role. You should name the roles accordingly (for example, Accounts Payable Accountant_1710). In the first business role, you will edit the role and maintain the restriction value(s) for the entire Business Role (that is, define the Company Code field = 1710). Then, you may edit the individual business catalogs within the role and define the access category (that is, Value Help, Read, Write) as Restricted. When you create a new Business Role, the Read access is set to Unrestricted and Write access is set to No Access by default. When an access category is Restricted, you must select a specific field value (for example, Company Code = 1710) or grant unrestricted access. If you leave fields empty within a business catalog, a user will be assigned No Access to the field in the business catalog's granted apps.