SAP Learning Journey

Understanding Process Steps and Business Roles for Production Order Processing with Third-Party Warehouse Management (2RU)

Objectives
After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Define process steps and business roles for production order processing with third-party warehouse management (2RU)
  • Identify business roles for production order processing with third-party warehouse management (2RU)

Process Steps for Production Order Processing with Third-Party Warehouse Management (2RU)

Application Steps

Production Order Processing for Semifnished Product without Automatic Backflush of Compontents - and All Storage Locations Managed by 3rd Party WMS

Process StepDescription
Create and Release Production OrderThis step focuses on the integration part of the process. It starts with the creation of a production order. The required prerequisite is that the inventory is checked before creating the production order to make sure enough stock is available for the raw material or component in the storage location. If there is enough stock, no material staging is needed (also no stock transfer/delivery).
Material StagingThe purpose of this step is to ensure enough material is in stock in the production area. Make sure enough stock is available in the storage location where the raw materials are located.
Check IDoc or Web Services Message and Execute on Delivery in WMSYou pick the components needed for production, provide them to the production supply area, and send the confirmation back to the SAP S/4HANA Cloud, public edition system. You can check the corresponding configuration and receiving message in the 3rd party WMS to get the required business data for completing operational processes in the 3rd party system.
Pick Components for ProductionThe components are picked to be ready for production.
Confirm Production Order for Semifinished ProductThe confirmation documents the processing status of orders, operations, and sub-operations. It is an instrument for controlling orders. You will confirm the operations of the production order for the production material. When you confirm the last operation, the system generates a goods movement document for the production material. The backflush is carried out together with the confirmation steps. The goods receipt for the production material is also generated automatically.
Posting Goods Receipt for Production OrderThe goods receipt for the production order is posted.
Check IDoc or Web Services Message and Execute on Delivery in WMSThe goods receipt of the finished goods is posted and the confirmation is sent back to the SAP S/4HANA Cloud, public edition system. You can check the corresponding configuration and receiving message in the 3rd party WMS to get the required business data for completing operational processes in the 3rd party system.
Check Stock InformationYou can now check the updated stock information.

Production Order Processing for Semifinished Product with Automatic Backflush of Components - and Production Storage Location is Managed Centrally

Process StepDescription
Create and Release Production OrderThis step focuses on the integration part of the process. It starts with the creation of a production order. The required prerequisite is that the inventory is checked before creating the production order to make sure enough stock is available for the raw material or component in the storage location. If there is enough stock, no material staging is needed (also no stock transfer/delivery).
Material StagingThe purpose of this step is to ensure enough material is in stock in the production area. Make sure enough stock is available in the storage location where the raw materials are located.
Check IDoc or Web Services Message and Execute on Delivery in WMSYou pick the components needed for production, provide them to the production supply area, and send the confirmation back to the SAP S/4HANA Cloud, public edition system. You can check the corresponding configuration and receiving message in the 3rd party WMS to get the required business data for completing operational processes in the 3rd party system.
Confirm Production Order for Semifinished ProductThe confirmation documents the processing status of orders, operations, and sub-operations. It is an instrument for controlling orders. You will confirm the operations of the production order for the production material. When you confirm the last operation, the system generates a goods movement document for the production material. The backflush is carried out together with the confirmation steps. The goods receipt for the production material is also generated automatically.
Check IDoc or Web Services Message and Execute on Delivery in WMSThe goods receipt of the finished goods is posted and the confirmation is sent back to the SAP S/4HANA Cloud, public edition system. You can check the corresponding configuration and receiving message in the 3rd party WMS to get the required business data for completing operational processes in the 3rd party system.
Check Stock InformationYou can now check the updated stock information.

Process Order Processing for Semifinished Product without Automatic Backflush of Components – and All Storage Locations Managed by 3rd Party WMS

Process StepDescription
Create Process OrderYou create a process order in this step.
Pick Components for Process OrderThe released process order is now ready for picking. All materials that are moved to the production storage location can be issued to the process order using the pick list. Make sure enough stock is available in the storage location where the materials are located.
Check IDoc or Web Services Message and Execute on Delivery in WMSYou pick the components needed for the process order, provide them to the production supply area, and send the confirmation back to the SAP S/4HANA Cloud, public edition system. You can check the corresponding configuration and receiving message in the 3rd party WMS.
Confirm Process Order for Semifinished ProductThe confirmation documents the processing status of orders, operations, and sub-operations. It is an instrument for controlling orders. The time ticket confirmation allows recording of either the default times for machine and labor usage, or recording of actual times for major deviations. You can optionally post scrap quantities. If no major deviations occurred, only the last phase/milestone must be confirmed. Using milestone confirmation, all prior phases are confirmed automatically.
Posting Goods Receipt for Process OrderYou post the goods receipt for the process order in this step. You may post the goods receipt for the total quantity, but partial quantities of the products are usually required for further processing (for example, consumption for further production or subsequent deliveries for sales order).
Check IDoc or Web Services Message and Execute on Delivery in WMSThe goods receipt for semi-finished goods is posted and the confirmation is sent back to the SAP S/4HANA Cloud, public edition system. You can check the corresponding configuration and receiving message in the 3rd party WMS to get the required business data for completing operational processes in the 3rd party system.
Check Stock InformationYou can now check the updated stock information.

Business Roles for Production Order Processing with Third-Party Warehouse Management (2RU)

Click on the available pictogram to display according information and the relevant piece of the hierarchy.

Access to business applications is controlled by role-based authorization management. You assign Business Roles to Business Users, and the roles provide access to business tasks. Business Users are defined as employees, contractors, or other individuals that need access to the SAP S/4HANA Cloud, public edition system.

How to find Business Roles for a scope item

  1. Navigate to https://rapid.sap.com/bp/#/BP_CLD_ENTPR.
  2. Select your country localization from the Version drop-down list.
  3. In the Solution Scope section, expand the relevant scope item group.
  4. Select a scope item.
  5. Download the test script.
  6. Navigate to the Roles section of the test script.

A Business Role is assigned to a Business User to grant permission to access applications in SAP S/4HANA Cloud, public edition.

One or more Business Catalogs have been assigned to a Business Role. Business Catalogs include access to one or more applications, dashboards, or displays of data.

Administrators can control visibility to the data granted through the catalog by applying General Restrictions to Business Catalogs. By maintaining access restrictions, you can define the subset of all existing business objects a user can view (read) or edit (write) when working with a particular business role.

The Business Catalog defines which access categories are available (Value Help, Read, Write), and for which fields restriction values can be maintained. The fields vary per catalog, as they are based on the fields within the apps in the catalog. The Business Role aggregates restrictions for all Business Catalogs.

Administrators define a restriction based on a supported field (for example, company code, country, controlling area, and so on). Supported restriction fields vary per Business Catalog, as they are based on the fields within the apps in the catalog. You can restrict data access for the Value Help, Read, and Write separately. Read access always includes Value Help access, and Write access always includes Read access.

How to identify the Business Catalog(s) mapped to a Business Role and the Fiori application(s) mapped to a Business Catalog:

  1. Log into the SAP S/4HANA Cloud, public edition system.
  2. Select the Manage Business Roles application from the Launchpad.
  3. Select a Business Role.
  4. Select the Assigned Business Catalogs tab to view the standard Business Catalogs assigned to the standard Business Role.
  5. Select a Business Catalog.
  6. Select the Catalog Description tab to view the Functional Description, Authorization Criteria, and Associated Catalogs information.
  7. Select the Applications tab to view the Fiori apps mapped to the Business Catalog.
Note
Please do not edit SAP Standard Business Roles directly. To customize Business Roles, always make a copy of the SAP Standard Business Role or use the option Create From Template in the Maintain Business Roles application.

To apply General Restrictions, an Administrator should first make a copy of the SAP Standard Business Role, or create a new role based on the SAP Standard Business Role Template. For example, if you need to restrict access in the Accounts Payable Accountant Business Role for some users to only Company Code 1710 (United States), and for some users to only Company Code 1010 (Germany), you will create two new Business Roles based on the SAP Standard Accounts Payable Accountant role. You should name the roles accordingly (for example, Accounts Payable Accountant_1710). In the first business role, you will edit the role and maintain the restriction value(s) for the entire Business Role (that is, define the Company Code field = 1710). Then, you may edit the individual business catalogs within the role and define the access category (that is, Value Help, Read, Write) as Restricted. When you create a new Business Role, the Read access is set to Unrestricted and Write access is set to No Access by default. When an access category is Restricted, you must select a specific field value (for example, Company Code = 1710) or grant unrestricted access. If you leave fields empty within a business catalog, a user will be assigned No Access to the field in the business catalog's granted apps.

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