SAP Learning Journey

Understanding Process Steps and Business Roles for Serial Number Management (BLL)

Objectives
After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Define process steps and business roles for serial number management (BLL)
  • Identify business roles for serial number management (BLL)

Process Steps for Serial Number Management (BLL)

Applicable Process Steps

Process StepDescription
Maintain Serial Number Master DataYou have already created serial numbers in the system, but manual adjustment may be needed for some serial number records.
Display Serial Number DataYou have already created serial numbers in the system. In the history for the master record of the serial numbers, you can find which operations affected the serial numbers (document data), and where the serial number was installed and removed (installation and removal data).

In addition, you can find documents that have been created for the serial number, including: production and refurbishment order, handling unit, maintenance and service notification, maintenance and service order, physical inventory, sales order, delivery (inbound delivery, outbound delivery), inspection lot, goods document, maintenance plan, and the maintenance contract.

Different colors are used in the history to map the document data and installation and removal data. The legend shows you the meaning of the individual colors. Every field in the history also has quick info text.

Display Serial Number HistorySerial number history shows the documents where the serial number was touched (for example, material movements, deliveries and others).
Display Serial Number StatusSerial number status shows the current status of the serial number.
Display Serial Number Usage ListThe serial number usage list shows in which processes, for example, in production and assembly, equipment with a certain serial number are used.
Display Serial Number Action LogSerial number action log shows what had happened to the serial number by whom and when.
Display Serial Number ChangesSerial number changes show per each field when, what and by whom it was changed.

Business Roles for Serial Number Management (BLL)

Click on the available pictogram to display according information and the relevant piece of the hierarchy.

Access to business applications is controlled by role-based authorization management. You assign Business Roles to Business Users, and the roles provide access to business tasks. Business Users are defined as employees, contractors, or other individuals that need access to the SAP S/4HANA Cloud, public edition system.

How to find Business Roles for a scope item

  1. Navigate to https://rapid.sap.com/bp/#/BP_CLD_ENTPR.
  2. Select your country localization from the Version drop-down list.
  3. In the Solution Scope section, expand the relevant scope item group.
  4. Select a scope item.
  5. Download the test script.
  6. Navigate to the Roles section of the test script.

A Business Role is assigned to a Business User to grant permission to access applications in SAP S/4HANA Cloud, public edition.

One or more Business Catalogs have been assigned to a Business Role. Business Catalogs include access to one or more applications, dashboards, or displays of data.

Administrators can control visibility to the data granted through the catalog by applying General Restrictions to Business Catalogs. By maintaining access restrictions, you can define the subset of all existing business objects a user can view (read) or edit (write) when working with a particular business role.

The Business Catalog defines which access categories are available (Value Help, Read, Write), and for which fields restriction values can be maintained. The fields vary per catalog, as they are based on the fields within the apps in the catalog. The Business Role aggregates restrictions for all Business Catalogs.

Administrators define a restriction based on a supported field (for example, company code, country, controlling area, and so on). Supported restriction fields vary per Business Catalog, as they are based on the fields within the apps in the catalog. You can restrict data access for the Value Help, Read, and Write separately. Read access always includes Value Help access, and Write access always includes Read access.

How to identify the Business Catalog(s) mapped to a Business Role and the Fiori application(s) mapped to a Business Catalog:

  1. Log into the SAP S/4HANA Cloud, public edition system.
  2. Select the Manage Business Roles application from the Launchpad.
  3. Select a Business Role.
  4. Select the Assigned Business Catalogs tab to view the standard Business Catalogs assigned to the standard Business Role.
  5. Select a Business Catalog.
  6. Select the Catalog Description tab to view the Functional Description, Authorization Criteria, and Associated Catalogs information.
  7. Select the Applications tab to view the Fiori apps mapped to the Business Catalog.
Note
Please do not edit SAP Standard Business Roles directly. To customize Business Roles, always make a copy of the SAP Standard Business Role or use the option Create From Template in the Maintain Business Roles application.

To apply General Restrictions, an Administrator should first make a copy of the SAP Standard Business Role, or create a new role based on the SAP Standard Business Role Template. For example, if you need to restrict access in the Accounts Payable Accountant Business Role for some users to only Company Code 1710 (United States), and for some users to only Company Code 1010 (Germany), you will create two new Business Roles based on the SAP Standard Accounts Payable Accountant role. You should name the roles accordingly (for example, Accounts Payable Accountant_1710). In the first business role, you will edit the role and maintain the restriction value(s) for the entire Business Role (that is, define the Company Code field = 1710). Then, you may edit the individual business catalogs within the role and define the access category (that is, Value Help, Read, Write) as Restricted. When you create a new Business Role, the Read access is set to Unrestricted and Write access is set to No Access by default. When an access category is Restricted, you must select a specific field value (for example, Company Code = 1710) or grant unrestricted access. If you leave fields empty within a business catalog, a user will be assigned No Access to the field in the business catalog's granted apps.

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