Fit-to-Standard Analysis Overview
The purpose of the Fit-to-Standard Analysis workshops is to confirm the scope identified in the Digital Discovery Assessment and gather configuration and customization requirements. To do this, implementation consultants demonstrate the SAP S/4HANA Cloud business processes to customer experts from each line of business. These customer experts should represent business roles covered in the standard SAP S/4HANA Cloud business processes. For example, a customer project manager would be able to make the most informed decisions about whether the Customer Project Management (J11) business process meets their need and captures all required data throughout the process flow.
Fit-to-Standard Workshop Tasks
- Consultants demonstrate business processes in SAP S/4HANA Cloud to help customer experts understand the new system.
- Customer experts validate the business processes meet their needs.
- Consultants gather configuration values from customer experts.
- Consultants gather customization requirements from customer experts.
- Consultants gather authorization requirements from customers experts.
- After the workshops, customer experts are provided access to the SAP S/4HANA Cloud system to test out the processes they saw demonstrated in the workshop(s) they attended.
Select each process phase to learn more about Fit-to-Standard Analysis.
Prepare for Fit-to-Standard Analysis Workshops
Consultants typically specialize in one or two line of business (LoB) areas (e.g. Finance, Sales, etc.), and will lead Fit-to-Standard workshops in their area(s) of expertise. To prepare for delivery of a Fit-to-Standard workshop, a consultant should do the following:
- Review the business processes selected on the Digital Discovery Assessment for their relevant LoB and any relevant integrations identified. The Digital Discovery Assessment is completed in the Discover phase to help a customer make the right purchase decision.
- Download the business process information from SAP Best Practices Explorer for the scope items you plan to cover in the workshops, and download the relevant template(s) from the SAP Activate Roadmap: Fit-to-Standard Analysis taskto start preparing your workshop PowerPoint deck.
- Make a list of the roles involved in your workshops and reach out to the customer project team to request contact information for customer experts who currently do those job roles in the organization.
- Organize a small workshop with the customer experts to gather responses to the L2 questions on the Business Driven Configuration Questionnaire. This helps the consultant gather some initial configuration data prior to the workshops, and serves as an initial opportunities to build relationships with the customer experts who will (hopefully) participate in the Fit-to-Standard workshops. The remaining L3 responses on the Business Driven Configuration Questionnaire are gathered during the Fit-to-Standard workshops.
- Schedule the Fit-to-Standard workshops with the customer experts. This includes booking rooms (virtual or in-person), inviting participants, and explaining the initial purpose/goals. Use the templates provided in the SAP Roadmap Viewer: Prepare for Fit-to-Standard Workshops task.
- Prepare test users in the SAP S/4HANA Cloud system for each business role and run through each test script to ensure you feel confident demonstrating each process. When creating test users, only assign one business role per business user to ensure the launchpad looks as close as possible to what a customer would experience in their actual system. You will also provide the test user information to the customer experts who participate in the workshop so they can explore the system on their own after the workshops. It can be helpful to name each test user as the business role you assign them. For example:
- First name: Accounts Payable
- Last name: Accountant
How to Estimate Fit-to-Standard Workshop Durations
- Fit-to-Standard Workshops can take place in parallel and they can take place in any sequence. As a best practice, we suggest conducting the Chart of Accounts workshop first, the Organizational Structure workshop second, and the Finance workshop last.
- Remember that not all business processes will be used (average = 60%), and they vary in complexity.
- Estimate 2-4 hours per business process covered in a workshop.
- Effort is dependent on the experience of the implementation teams; estimate additional effort for newer consultants.
Business Driven Configuration
Play the following short video to find out about the Business Driven Configuration Process and the three steps it contains.