Understanding Process Steps and Business Roles for Project Control - Intercompany

After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Define process steps for project control - intercompany
  • Identify business roles for project control - intercompany

Process Steps for Project Control- Intercompany

Applicable Process Steps

Process StepProcess Step Description
Create Project

In this process step, you create projects based on the business requirement, with the project definition and WBS element using the SAP Fiori app Project Control(F3215):

  • Overhead Project

  • Investment Project

  • Project with Revenue

  • Statistical Project

Release Projects/Project PartsIn this process step, you release the project to enable the project execution.
Direct Activity AllocationIn this process step, you confirm actual activities that occurred in relation to a WBS element.
Time RecordingIn this process step, employee enters the time recording for WBS Element using the Manage My Timesheet (F1823) application.
Post Intercompany ExpenseIn this process step, you post actual primary costs to WBS elements.
Run Intercompany Billing ProcessIn this process step you create an intercompany invoice for services which have been executed in the delivering company of the intercompany process. A journal entry is created in finance.

Business Roles for Project Control- Intercompany

Relevant Business Roles

The following business roles are applicable to run this business process:

  • Project Financial Controller (SAP_BR_PROJ_FIN_CONTROLLER):

    The Project Financial Controller is responsible for all financial aspects of one or several projects, including the creation of work breakdown structures, project planning, budgeting and forecasting, period-end closing support as well as project financial monitoring and reporting. They support Project Managers in managing all project accounting aspects. They monitor project financial progress, deviations and risks and prepare regular financial reports. They also prepare projects for period-end closing activities and align with central accounting team.

  • Employee (SAP_BR_EMPLOYEE):

    An employee performs all work related activities which are not directly relevant for one's work performance.

  • Accounts Payable Accountant (SAP_BR_AP_ACCOUNTANT):

    An accounts payable accountant carries out the most important functions in accounts payable accounting with a special focus on creation and execution.
  • Cost Accountant - Overhead (SAP_BR_OVERHEAD_ACCOUNTANT):

    This role defines overhead master data and the period-end allocation cycle. Implements period-end allocation and monitors overhead costs. Reports expenses on the income statement in the period in which they are incurred.

  • Internal Sales Representative - Professional Services (SAP_BR_INTERNAL_SALES_REP_PRSV):

    This role manages sales orders referring to professional services, for example, captures changes or rejects sales order items. Monitors, troubleshoots, and collaborates on critical open issues from the sales order fulfillment process.

Identity and Access Management

Access to business applications is controlled by role-based authorization management. You assign Business Roles to Business Users, and the roles provide access to business tasks. Business Users are defined as employees, contractors, or other individuals that need access to the SAP S/4HANA Cloud system.

A Business Role is assigned to a Business User to grant permission to access applications in SAP S/4HANA Cloud. One or more Business Catalogs have been assigned to a Business Role. Business Catalogs include access to one or more applications, dashboards, or displays of data. Administrators can control visibility to the data granted through the catalog by applying General Restrictions to Business Catalogs. By maintaining access restrictions, you can define the subset of all existing business objects a user can view (read) or edit (write) when working with a particular business role.

The Business Catalog defines which access categories are available (Value Help, Read, Write), and for which fields restriction values can be maintained. The fields vary per catalog, as they are based on the fields within the apps in the catalog. The Business Role aggregates restrictions for all Business Catalogs.

Administrators define a restriction based on a supported field (for example, company code, country, controlling area, and so on). Supported restriction fields vary per Business Catalog, as they are based on the fields within the apps in the catalog. You can restrict data access for the Value Help, Read, and Write separately. Read access always includes Value Help access, and Write access always includes Read access.

How to find Business Roles for a Scope Item

  1. Navigate to SAP Best Practices for SAP S/4HANA Cloud for Enterprise Management.
  2. Select your country localization from the Version dropdown list.

  3. In the Solution Scope section, expand the relevant scope item group.

  4. Select a scope item.

  5. Download the test script.

  6. Navigate to the Roles section of the test script.

How to Identify the Business Catalog(s) Mapped to a Business Role and the SAP Fiori application(s) Mapped to a Business Catalog

  1. Log into the SAP S/4HANA Cloud system.

  2. Select the Manage Business Roles application from the SAP Fiori launchpad.

  3. Select a Business Role.

  4. Select the Assigned Business Catalogs tab to view the standard Business Catalogs assigned to the standard Business Role.

  5. Select a Business Catalog.

  6. Select the Catalog Description tab to view the Functional Description, Authorization Criteria, and Associated Catalogs information.

  7. Select the Applications tab to view the SAP Fiori apps mapped to the Business Catalog.


Do not edit SAP Standard Business Roles directly. To customize Business Roles, use the option Create From Template in the Maintain Business Roles application to create a copy of an SAP Standard Business Role for editing.

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