Executing Solution Process: Free of Charge Delivery (BDA)

After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Execute scope item: Free of Charge Delivery (BDA)

Business Process Overview

The figure, BDA – Process Diagram, is the process diagram for scope item BDA, Free of Charge Delivery.

The main steps in the process are:

  1. The Create Sales Order step confirms the intention of the customer to receive free goods and initiates the process.

  2. The Create Delivery step initiates the shipping of the goods.

  3. The Execute Picking step executes the picking of the goods from the warehouse and its preparation for shipment.

  4. The Post Good Issue step confirms the shipment of the goods.

  5. The Create Billing Document step sends the zero value invoice or the pro-forma invoice to the customer.

The figure, Business Benefits, shows the main benefits of the Free of Charge Delivery business process.

Principal roles and SAP Fiori apps used in Free of Charge Delivery

Process StepRole NameFiori App Name
Create Sales OrderInternal Sales RepresentativeManage Sales Orders Without Charge
Create DeliveryShipping SpecialistCreate Outbound Deliveries
Execute PickingShipping SpecialistManage Outbound Deliveries - VL06O
Post Goods IssueShipping SpecialistManage Outbound Deliveries - VL06O
Create Billing DocumentBilling ClerkCreate Billing Documents

The table, Principal Roles and SAP Fiori Apps used in Free of Charge Delivery, lists the roles and apps used in the process steps.

Outbound Deliveries App - Creation

Using the Create Outbound Deliveries app, you can create outbound delivery runs from a list of sales documents. This app also allows you to display logs with information related to your sales orders or deliveries. For example, if errors occur while you are creating deliveries, the system issues a message to the log. Similarly, the system issues a message to the log if you successfully create a delivery. Following is a list of key features:

  • Able to search for sales documents due for delivery using basic filter options. you can also search using additional filter options
  • Able to sort table entries by ascending or descending and then select the filter option you want to sort by
  • Able to personalize table columns by selecting the columns you want to display in the Sales Documents Due for Delivery table
  • Able to display a log that provides information about the delivery run that you have created
  • Able to create outbound deliveries from sales documents
If you sort your table in ascending order and then select the filter option Planned Creation Date, the outbound deliveries from the sales orders due for delivery that are planned to be created first, appear at the top of the table. The outbound deliveries from the sales orders due for delivery that are planned to be created later, appear at the bottom of the table.

Billing Documents App - Creation

With the Create Billing Documents app, you can create billing documents, for example, invoices and credit memos, from items in the billing due list. This includes debit memo requests, sales orders, deliveries, and other Sales and Distribution (SD) documents. You can also generate temporary billing documents that you can review before converting them to final billing documents.

When searching, you can show or hide the filter bar. You can save your filter settings and restore the original settings.

Saved layout variants also save the values that you have set in filters. You can share saved layout variants with other system users. Following are view and Search features:

  • Able to search using basic filters; by document number, document category, and sold-to-party for all billing due list items created before and including a certain date
  • Able to search using additional features; add additional filters to the filter bar and filter by sales organization, by billing type, by customer project or billing document issue
  • Able to select the columns that you want to display
  • Able to sort the displayed data by one or more data types
  • Able to group the data
  • Able to use page variants to save and load custom filter and column layouts that you have created

The Create Billing Documents app has the following transactional features:

  • Display details of any SD document in the billing due list (for example, sales order, outbound delivery or credit memo request) by choosing the corresponding document number.
  • You can make billing settings so that the system performs intended actions automatically when you create billing documents.
  • You can select one or more items in the billing due list to create billing documents for them.
  • After you have created billing documents, you can manage them using the Manage Billing Documents app.

According to the billing settings, the following actions are performed by the system when creating billing documents:

  • Enter the billing date and type before billing.

    If you enable this setting and choose to create billing documents, the system requests a billing date and the required billing type before creating billing documents.

  • Create separate billing document for each item of billing due list.

    If you enable this setting and choose to create billing documents, the system creates separate billing documents for each item of the billing due list that you have selected.

  • Automatically post billing documents

    The system automatically posts all billing documents that you create to accounting and triggers output (for example, an invoice by e-mail). Note that if you do not choose to post billing documents automatically, you must post them manually using the Manage Billing Documents app.

  • Display billing documents after creation.

    The system generates and displays temporary billing documents for the SD documents that you have selected for billing. You then have the option to save or discard them. Saving converts them to final billing documents, while discarding them returns you to the billing due list.

Tutorial: Free of Charge Delivery (BDA)

A unique sales order type, Free of Charge Sales Order, allows the creation of free of charge orders. The order is confirmed based on the availability of goods. A delivery is created. The goods are then picked, confirmed, and delivered to the customer. At the end, if required, a pro forma, or customer invoice, is created.

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