Introducing Warehouse Internal Inspections (‏5OK‏)

After completing this lesson, you will be able to:

After completing this lesson, you will be able to:

  • Execute Warehouse Internal Inspections (5OK)
  • Assess your knowledge

Warehouse Internal Inspections (‏5OK‏)

Internal inspections in the warehouse

During the storage of goods, a warehouse clerk may identify damage that must be checked and investigated. To follow up, the material is posted to quality inspection stock and an inspection lot is created automatically. The quality engineer inspects the material and makes a usage decision that triggers the posting of the material, for example, to unrestricted stock, to blocked stock, or to scrap.

For batch managed material, a recurring inspection can be set up based on, for example, the next inspection date. With background jobs, inspection lots can be created and inspected on a regular basis.

  • The process starts with the creation of inspection lots by the warehouse clerk via the warehouse management monitor with a change of stock attributes or via background jobs.
  • The warehouse clerk creates an ad hoc warehouse task to change stock type to Q and move stock to the clarification area for inspection.
  • The warehouse clerk confirms the warehouse task
  • A quality engineer carries out the quality inspection activities and makes a usage decision.
  • Based on the usage decision the outcome differs:
    • In case you accept the inspection lot, the corresponding follow-up action is the putaway to the final storage bin.
    • In case you reject the inspection lot, the corresponding follow-up action is the putaway to the clarification zone. The stock is booked to blocked stock. In case you want to scrap the inspection lot, the corresponding follow-up action is Scrap to Cost Center. The stock is scrapped and the costs are booked to a cost center.
    • In case the sample is destroyed during the inspection, the corresponding follow-up action is the Sample Consumption. The sample quantity is posted goods issue as it is no longer usable after the inspection.
  • Optionally, the warehouse clerk repacks the handling units. Note: This step is not optional in case of partial quantity decisions.
  • The warehouse clerk creates an ad hoc warehouse task for putaway or scrapping.
  • The warehouse clerk confirms the ad hoc warehouse task.
To scrap the material in case of a negative usage decision, you can run the scenario Warehouse Ad Hoc Goods Issue (3BT) with the material to be scrapped.

Business Benefits

  • Enables quality inspection during stock handling within the warehouse
  • Enables recurring inspection of batch material - batch material inspected on a periodic basis based on characteristics such as goods receipt data or next inspection date
  • Supports sample consumption or scrap to cost center as follow-up action

Key process flows

The process consists of the following main steps:

  • Create Inspection Lot:

    The inspection lot can be created by different methods. It is possible to create the inspection lot manually in the warehouse monitor. Another option is to use mobile RF devices. A third option is the usage of the report Change Stock Attributes which changes the stock attributes to Quality Management thereby creating an inspection lot. For batches inspection lots can be created regularly using a background job.

  • Create Product Warehouse Tasks:

    To move the items to be inspected from the regular storage type and bin to the clarification area where quality management takes place, an ad hoc warehouse task has to be created by the warehouse clerk.

  • Process/ Confirm Warehouse Task:

    The warehouse task is confirmed by the warehouse operative after he has moved products/ handling unites to the clarification area.

  • Record Inspection Results:

    The quality technician checks the inspection lot and record his inspection results.

  • Record Usage Decision:

    The quality engineer records his usage decision. Based on his/her decision, the goods are either posted to unrestricted use or to blocked stock.

  • Repack Handling Units (Optional):

    A repack of the goods and handling units might be necessary in case of partial usage decisions where only partial quantities are accepted or rejected. In that case the warehouse operative has to split the quantity to different handling units by repacking.

  • Create product warehouse tasks:

    After the usage decision has been made the products are either moved back to the regular storage type or moved to the scrap area for later scrapping. In case of an acceptance of the product in the usage decision the warehouse task is automatically created in the background (available since release 2111).

    If the product or a partial quantity are rejected the warehouse clerk has to create another ad hoc warehouse task manually to move the product to the scrapping zone..

  • Process/ confirm warehouse tasks:

    The warehouse operative moves the products and handling unites to the regular storage type or the scrapping zone and confirms the warehouse activities.

  • Carry out scenario 3BT - Warehouse Ad Hoc Goods Issue (optional):

    In case the goods are scrapped, an ad hoc goods issue has to be posted from the scrapping area. This can be done by following the steps in the scenario Warehouse Ad Hoc Goods Issue (3BT).

Run a Simulation to Check the System Behavior

You can use the following simulation to work your way through the main process steps about how to run warehouse internal inspections.

Business Roles and SAP Fiori Apps

The following SAP S/4HANA Cloud business roles are used for this scenario:

  • Warehouse Clerk (EWM)

  • Warehouse Operative (EWM)

  • Quality Technician

  • Quality Engineer

The figure shows the roles and SAP Fiori apps involved in the process.

Log in to track your progress & complete quizzes