Managing Output

Play the following short video to find out about the channels that can be chosen for the print or email output of business documents.

With the Maintain Email Templates app, you can define email templates to streamline your email correspondence. Templates consist of fixed content (e.g. subject or disclaimer) and variable parts (e.g. form of address).

The Display Email Transmissions app can be used to monitor email transmissions for an application. This helps you identify and analyze errors to support in troubleshooting an issue.

With the Maintain Print Queues app, you can set up print queues to manage the printing of documents and monitor the print jobs in each queue. This helps you to identify and analyze errors to troubleshoot and resolve issues.

With the Maintain Form Templates app, you can maintain form templates to streamline your records. You can use the predefined form templates as a basis for documents you want to print, such as invoices.

You can use the Manage Logos app to upload, download, edit, and delete the logos for your master forms. The app also provides information about how many and which master forms use a specific logo.

You can use the Manage Texts app to manage the texts for your master forms. The app also provides information about how many and which master forms use a specific text.

Learn how to implement an end-to-end scenario for output management.

ExerciseStart Exercise

The SAP Forms Service can be used to manage print and interactive forms. It is a cloud-based service, running on the SAP Business Technology Platform, based on the Adobe Document Services (ADS) component by Adobe. Since the SAP Forms service provides virtually the same features, you can use it as an alternative to ADS based on SAP NetWeaver and call it from an application running on an ABAP or Java backend system. Using the SAP Forms service, SAP manages the complete service for you and is responsible for all patches and updates.

There are two scenarios for using the SAP Forms service:

• Calling the SAP Forms service from an application running on an ABAP or Java backend
• Calling the SAP Forms service from an application through the SAP Forms service REST API via HTTP

Learn more about SAP Forms Service by Adobe in the SAP Help Portal

The SAP Cloud Print Manager (CPM) is used to establish a connection between a cloud-based SAP S/4HANA solution and printers available in your network. In a cloud environment, the back-end system does not have a connection to local printers in the customer's network (no virtual private network access is available). To establish this connection, you need to create a print queue in the cloud system representing an output channel to a local printer. To do so, you have to install SAP Cloud Print Manager to enable automatic transmission and printing of documents from the cloud-based system to local printers.

You should install the SAP Cloud Print Manager once in your network. As a Windows service, the SAP Cloud Print Manager is available for print queue output from the cloud-based system as long as the Windows computer is running and the SAP Cloud Print Manager Windows service has not been stopped manually. We recommend installing it on a central print server that is up and running all the time, or at least during the time printing is needed.

You only need to install SAP Cloud Print Manager more than once if you have multiple separate networks with printers that you want to use for process-integrated printing.

With the Install Additional Software app, you can display the list of apps that are available for download. This helps you to better integrate your apps with other programs you need for your daily business. For example, you could use this app to download the current version of the SAP Cloud Print Manager or the Adobe LiveCycle Designer.

Note

Select the help (?) icon in the top right corner of your screen to view the SAP Cloud Print Manager Quick Guide. This document is only available if you have installed SAP Cloud Print Manager.

An alternative method of printing on an ad-hoc basis is to directly print a PDF document from the Maintain Print Queues app in preview mode.

Learn how to Create Print Queues.

Learn how to Create Print Users.